Payroll Specialist

Overview

The organization is seeking a Payroll Specialist to support timely, accurate payroll processing in accordance with applicable state and federal rules and regulations. This role assists under the supervision of the Payroll Administrator and performs a range of tasks from data entry to researching current labor law requirements.

Responsibilities

• Perform daily payroll department operations
• Provide timekeeping support to staff, including time card corrections and paid time off requests
• Assist with collecting and entering payroll adjustments, such as employee expense and mileage reimbursements
• Resolve employee direct deposit information issues
• Support staff training and development related to payroll topics (e.g., time and attendance)
• Respond to payroll inquiries from staff in a timely manner
• Compile data related to missed punches, meal premiums, and split shift premiums
• Review organization payroll policies, procedures, and practices and make recommendations for improvement
• Assist in ensuring organization-wide compliance with federal, state, and local legislation pertaining to payroll
• Participate in developing department objectives, goals, and systems and planning corresponding activities
• Attend and participate in staff meetings, in-service trainings, projects, and committees as assigned
• Adhere to organization practices, procedures, and policies
• May require occasional use of a personal vehicle

Qualifications

Knowledge, Skills, and Abilities

• Highest degree of confidentiality
• Strong attention to detail and ability to consider the “big picture” (strategic thinking)
• Ability to consider the needs and wants of others besides self
• Conflict recognition, resolution, and negotiation skills
• High sense of responsibility and proactive problem solving
• Proficient computer skills, including MS Office (Word, Excel, Access, PowerPoint, and Outlook)
• Knowledge of general office procedures, equipment, and filing systems
• Excellent writing skills
• Effective oral communication
• Ability to quickly learn department goals, services, policies, and procedures

Experience

• Minimum of one (1) year of payroll-related experience (preferred)
• Minimum of one (1) year of documented experience working with a frail or elderly population

Education and Certification

• High school diploma or equivalent (required)
• Some college (preferred)
• Medically cleared for communicable diseases and all immunizations up-to-date before engaging in direct participant contact

Working Conditions and Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to access all areas of the center throughout the workday
• Ability to lift up to 35 pounds occasionally, 15 pounds frequently, and 7 pounds constantly; obtain assistance from another qualified employee when attempting to lift or transfer objects over 25 pounds
• Constant hand grasp and finger dexterity; frequent sitting, standing, walking, and repetitive leg and arm movements; occasional bending and reaching forward and overhead; squatting and kneeling
• Work is generally performed in an indoor, well-lighted, well-ventilated, heated, and air-conditioned environment

Compensation & Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Equal Opportunity

The employer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other federal, state, or local protected class.