Payroll Specialist

Overview

Part-time Payroll Specialist position supporting accurate, timely, and compliant payroll processing for multiple nonprofit and faith-based clients. This remote role averages approximately 20 hours per week with a preferred schedule Monday through Friday, 9:00 a.m. to 1:00 p.m. Pacific Time, with some flexibility.

Responsibilities

• Process assigned client payrolls accurately and on time across varying schedules, workflows, and systems.
• Review timecards, payroll changes, deductions, reimbursements, final pay, and other payroll inputs for accuracy and completeness.
• Reconcile payroll reports, flag discrepancies, and escalate unusual entries or compliance concerns.
• Support California payroll compliance, including overtime, wage statements, sick leave, meal/rest break premiums, and final pay timing.
• Maintain accurate employee and payroll data in payroll, HRIS, timekeeping, and shared work systems.
• Respond to routine payroll questions, research issues, document answers, and protect confidential information.
• Identify recurring issues, bottlenecks, or inefficiencies and suggest practical improvements.
• Maintain accurate action-item updates in project management tools and complete timekeeping consistently.
• Stay informed about organizational updates through communication tools.
• Maintain a professional development plan and review progress quarterly with supervisor.
• Attend and participate in staff and team meetings as requested.
• Perform other duties and responsibilities as assigned.

Requirements

• 1–3 years of hands-on payroll processing experience.
• Solid understanding of payroll cycles, timekeeping, deductions, gross-to-net basics, reporting, and reconciliation.
• Strong knowledge of California payroll regulations preferred, including overtime, sick leave, wage statements, final pay, and meal/rest break premiums.
• Strong discretion, accuracy, follow-through, and attention to detail.
• Ability to manage multiple payroll calendars and priorities without missing deadlines.
• Curious and adaptable mindset with ability to learn quickly, ask good questions, and improve processes.
• Comfortable using spreadsheets, shared files, email, Teams, and payroll/HRIS systems.
• Experience with ADP, BambooHR, Gusto, isolved, Paychex, Paylocity, Rippling, or similar systems is a plus.

Physical Requirements

• Ability to read, write, communicate, and perform routine calculations.
• Extended periods of sitting, standing, and typing.
• Repetitive hand, arm, and finger movement.

Compensation & Benefits

• Hourly pay range: $21.00–$26.00 per hour, based on relevant payroll experience, California payroll knowledge, systems experience, and overall qualifications.
• Remote work with an internet allowance provided.

Location

• This is a fully remote position.
• Candidates must reside in one of the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Montana, North Carolina, Nevada, or Tennessee.
• Occasional travel may be required.

Technology Requirements

• Dedicated, distraction-free workspace with privacy for confidential conversations and work.
• Reliable internet access and ability to work effectively in a remote environment.