Payroll Specialist

Overview

This role involves processing payroll for multi-state organizations using Workday and ADP. The Payroll Specialist is responsible for end-to-end payroll processing, reconciliation, reporting, and employee support while ensuring compliance with department parameters, company policies, and collective bargaining agreements.

Although this is a remote position, candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Process multi-state bi-weekly and semi-monthly payrolls for both hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax and direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; collaborate with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with applicable regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries related to paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other payroll concerns
• Ensure payroll tickets are responded to daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven, organized approach with strong attention to detail and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills with clear communication (written and spoken)
• Ability to manage and prioritize responsibilities; work effectively under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working collaboratively and independently
• Experience multitasking in a deadline-driven environment
• Adept with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll equivalent experience
• Minimum of two years processing multi-state payrolls
• Direct experience with Workday and ADP preferred

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on factors including geographic location, education, work experience, time in role, certifications, and others.
• Benefits for eligible employees may include medical, dental, life and disability insurance, and 401(k), plus paid time off and select paid holidays (eligibility applies).

Location

Remote, with residency required in: CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Equal opportunity employer; applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
• Full pre-employment background check required as part of the selection process; candidate must be willing to submit and pass required checks.
• Continuous recruitment until the position is filled.