Payroll Specialist

Overview

A leading provider of engineering, consulting, installation, and maintenance services for mission-critical building systems is seeking a Payroll Specialist. The organization specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems, focusing on energy efficiency, reliability, and sustainability. This role supports payroll processing and compliance across the company.

Responsibilities

• Review and audit new hire and departure notifications in the payroll system to ensure 100% data accuracy; communicate any corrections to Human Resources promptly.
• Update employee payroll records, including changes to tax status and direct deposit information.
• Respond to employee payroll inquiries and calculate pay for contract personnel.
• Process off-cycle checks such as retroactive pay increases, final paychecks, and corrections.
• Manage involuntary deductions like wage levies or garnishments in accordance with legal orders.
• Respond to requests for employment verification.
• Complete union and certified payroll reports timely.
• Comply with and enforce all company policies.
• Perform other duties as assigned.

Requirements

• Minimum 4 years of experience with payroll applications; experience with DayForce preferred, or other cloud-based payroll systems such as UKG, ADP, or Workday.
• Knowledge of federal and state wage and tax laws and payroll compliance; union payroll experience preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational skills with high attention to detail.
• Ability to meet deadlines consistently in a fast-paced environment.
• Strong problem-solving and prioritization skills.
• Ability to handle confidential information with the utmost integrity.
• Professional and tactful customer service skills.
• Strong written and verbal communication skills.
• Candidate should be located in MST or PST time zones.

Compensation & Benefits

• Salary range: $75,000 - $85,000 annually.
• 401(k) plan with dollar-for-dollar company match up to 4% of eligible pay; immediate vesting.
• Employer-provided medical, dental, vision, prescription drug coverage, Employee Assistance Program, and accident & illness coverage.
• Basic life insurance and AD&D coverage valued at $50,000 with options for voluntary additional coverage.
• Flexible non-accrual vacation and company holidays (California employees have separate paid sick leave).
• Business travel and related expenses reimbursed per company policy.

Additional Information

• This position does not offer visa sponsorship; candidates must have current U.S. work authorization.
• Reasonable accommodations are available during the application and interview process upon request.
• The organization is an equal opportunity employer committed to nondiscrimination based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information, political affiliation, military service, or any other protected characteristic under applicable laws.

Location

• Candidates should be located within the Mountain Standard Time (MST) or Pacific Standard Time (PST) zones.