Payroll Specialist

Overview

A global technology organization is seeking a Senior Payroll Specialist to join their Payroll Team based in Austin. This role focuses primarily on US payroll operations while supporting payroll processing across multiple regions. The position reports to the Americas Payroll Lead and involves ensuring accurate, timely, and compliant payroll processing for an expanding international workforce.

Responsibilities

• Manage end-to-end payroll cycles with a focus on US payrolls, ensuring timely and accurate processing across multiple regions.
• Compile, validate, and submit payroll inputs to third-party providers, maintaining data accuracy and integrity.
• Generate and review payroll reports including pre- and post-payroll journals, general ledger files, and custom ad-hoc reports for internal and external stakeholders.
• Maintain detailed payroll documentation and audit trails to support compliance and internal audits.
• Collaborate with payroll vendors and tax advisors to optimize payroll accuracy and processing efficiency.
• Work closely with payroll and HR teams to provide support, cross-train, and ensure seamless payroll operations.
• Manage employee and internal payroll inquiries, adhering to service level agreements and delivering high-quality service.
• Ensure compliance with federal, state, and local payroll tax laws, regulations, and reporting requirements.
• Lead internal audit preparations and respond to regulatory inquiries or notices promptly.
• Stay informed on global payroll regulations and act as an internal subject matter expert.
• Identify and implement process improvements to enhance payroll workflows and system functionality.
• Develop and document standard operating procedures to maintain consistent payroll execution.
• Provide strategic insights to support team goals, key performance indicators, and payroll function growth.

Requirements

• Minimum of three years of hands-on experience managing end-to-end payroll processes, preferably within a high-growth, technology, or product-led company.
• Proven expertise with Workday Payroll, including running payroll cycles, data validation, troubleshooting, and supporting system upgrades or implementations.
• Deep understanding of complex US multi-state payrolls and federal, state, and local tax regulations.
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and managing large data sets.
• Strong ability to quickly learn new payroll software tools.
• Ability to work independently, navigate ambiguity, and develop innovative solutions in a fast-paced environment.

Preferred Qualifications

• Experience with international payroll processing outside the US.
• Background in fintech or SaaS environments.
• Payroll certifications such as Certified Payroll Professional (CPP).
• University degree in Accounting, Business Administration, Human Resources, or a related field.

Compensation & Benefits

• Base salary range: $77,000 to $105,000, depending on experience and qualifications.
• Competitive health insurance plans.
• Generous paid time off.
• Retirement savings options.
• Opportunities for continuous learning and professional development.
• Flexible work environment promoting work-life balance.
• Wellness initiatives and employee assistance programs.

Location

Austin, Texas, USA