Payroll Specialist

Overview

This role is fully remote.

The Payroll Specialist manages payroll operations for employees and contractors across the United States, ensuring accurate and timely payroll processing each cycle. You will serve as an internal subject matter expert for UKG Pro and UKG Workforce Management systems, maintaining configuration and data integrity. The role also supports payroll process improvements, audits, and system transitions.

Responsibilities

• Execute biweekly and bimonthly payroll and off-cycle payments for employees and contractors from preview through funding and post-payroll validation
• Manage UKG Pro and UKG Workforce Management system configuration, testing, pay rule changes, earnings and deduction setups, integration monitoring, release testing, and troubleshooting
• Identify and implement process improvements to reduce manual steps and errors, recommending automation and controls
• Administer day-to-day timekeeping, including schedule and pay rule maintenance and exception resolution
• Maintain procedural documentation and support end-user training
• Assist with payroll audits and reconciliations, proactively addressing discrepancies
• Provide payroll data and reports to Accounting for month-end close and audits
• Manage state and local tax registrations, notices, and accounts as new jurisdictions are added
• Administer wage garnishments, levies, and support orders according to procedures and law
• Respond to employee payroll inquiries with timely and clear communication
• Support internal and external payroll audits, including annual financial and 401(k) audits
• Assist with year-end payroll activities such as W-2 and 1099 preparation and reconciliation
• Collaborate with Finance, IT, People Operations, and Care teams on reporting and payroll issues
• Support HRIS, payroll, and timekeeping system implementations, migrations, and module rollouts

Requirements

• Minimum 5 years of US multi-state payroll experience, including full-cycle processing for 2,000+ employees
• At least 2 years of hands-on experience with UKG Pro and UKG Workforce Management configuration
• Experience with payroll, HRIS, or timekeeping system implementation, migration, or major module rollout
• Knowledge of multi-state wage and hour laws, state/local tax registration, garnishment administration, and year-end payroll reporting
• Advanced skills in spreadsheets and data reconciliation
• Proven track record of process improvement with measurable results

Preferred Qualifications

• CPP or FPC certification
• Experience in healthcare, multi-site, or high-growth settings
• Knowledge of shift-based or clinical scheduling pay rules

Compensation & Benefits

• The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.

Equal Opportunity

The organization is an equal opportunity employer and is committed to creating an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.