Payroll Specialist

Overview

This role involves processing payroll for hourly and salaried employees across multiple states. Payroll is handled on both bi-weekly and semi-monthly schedules using Workday and ADP. The position also includes payroll reconciliation, reporting, and employee inquiry support, while ensuring compliance with department parameters, company policies, and collective bargaining agreements.

Although this is a remote position, candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls by established deadlines for both hourly and salaried employees
• Ensure accurate calculation of wages, tax withholding, and deductions, including validation of submitted changes (e.g., tax, direct deposit)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; interact with management as needed to verify data and resolve discrepancies
• Balance and process garnishments in accordance with applicable regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries related to paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other concerns
• Ensure all payroll tickets are responded to daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficient in Excel and other Microsoft products
• Strong customer service skills and clear communication, written and spoken
• Ability to manage and prioritize responsibilities and work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Adept with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll equivalent experience
• At least two years processing multi-state payrolls

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Direct experience with Workday and ADP

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on several factors, including geographic location, education, work experience, time in role, certifications, etc.
• Eligible benefits include medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits are based on eligibility)

Location

Remote position. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Continuous recruitment until the position is filled
• Full pre-employment background check will be conducted as part of the selection process; must be willing to submit and pass the necessary required checks
• Equal opportunity employer; applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status