Payroll Tax Analyst

Overview

This role ensures accurate and compliant payroll tax reporting across the U.S., Canada, and Puerto Rico. Responsibilities include reconciliations, journal entries, and quarterly and annual filings. The Payroll Tax Analyst manages tax inquiries, notices, and audits, supports year-end tax processes (including W-2C, T4, and RL1 reporting and amendments), and partners with Payroll Operations and cross-functional teams to resolve issues, maintain system accuracy, and identify process improvements. The role also supports payroll system testing and key payroll initiatives and projects.

Responsibilities

• Provide timely and accurate payroll tax reporting
• Own monthly payroll tax reconciliations to ensure system accuracy
• Prepare payroll tax journal entries for month end
• Complete quarterly and annual tax filings
• Partner with Payroll Operations to make necessary adjustments before finalizing quarterly files for ADP
• Analyze and address payroll tax inquiries and notices promptly, including state jurisdictions, the federal government, local taxing authorities, and Canadian provinces
• Gather information and prepare responses to payroll tax inquiries from federal, state, and local tax authorities as delegated
• Provide timely responses and resolve associate Service Now inquiries
• Participate in testing of Oracle upgrades or tax updates
• Perform payroll disbursement accounting and reconciliation
• Support key payroll initiatives and projects
• Conduct tax audits to ensure compliance with standards of operation
• Research and respond to associate payroll tax inquiries; manage associate tax changes as applicable
• Collaborate with Digital IT, Associate Connect, Benefits, Finance, and Human Resources to understand current processes and recommend improvements as needed
• Support the W-2 C process for all business entities
• Support T4 and RL1 balancing at year-end
• Support the T4 and RL1 reconciliation process and coordinate amendments with Equifax to ensure timely filing

Requirements

• Minimum of three years of experience in Payroll Tax with a large multi-state employer
• Excellent written and oral communication skills, including customer service skills
• Demonstrated initiative and drive to achieve results and goals
• Strong analytical skills, including experience analyzing data and making recommendations based on analysis
• Ability to execute tasks in a thorough, composed, accurate, and timely fashion while managing multiple competing priorities in a fast-paced environment
• Advanced PC skills, including Microsoft Office—especially Excel
• Bachelor’s degree required, preferably in Accounting or Finance

Preferred Qualifications

• Experience with Oracle HCM, ADP Smart Compliance, and SAP Financials

Compensation & Benefits

Eligible associates may receive:

• Robust medical, dental, vision and pharmacy coverage, plus access to an onsite wellness center and pharmacy located at the Columbus, OH home office
• No-cost mental health and well-being support through the Employee Assistance Program (EAP)
• 401(k) with company match and Associate Stock Purchase Program with discount
• Paid time off, paid parental leave, and access to family building benefits
• Home, auto and pet insurance and a company-provided Care.com subscription
• Tuition reimbursement and scholarship opportunities for post-secondary education
• Complimentary products and a 40% merchandise discount

Location

Columbus, OH (home office)