Payroll Tax Specialist

Overview

A leading environmental services organization in North America is seeking a Payroll Tax Specialist to provide payroll and tax support across its operations. This role involves processing payroll transactions, resolving payroll tax inquiries, maintaining HR/payroll data integrity, and ensuring compliance with federal, state, and local payroll tax regulations.

Responsibilities

• Maintain confidentiality and integrity of all employee files and HRIS records, including employee information, reporting relationships, and position codes.
• Provide payroll tax issue resolution for all North American employees using a case management system.
• Assist with weekly and bi-weekly payroll processing related to tax items.
• Enter employee tax adjustments into the payroll system.
• Conduct regular employee-level audits to verify accurate tax setup and withholding.
• Cross-train and serve as backup for other department roles as needed.
• Ensure ongoing compliance with Sarbanes-Oxley (SOX) requirements.
• Process information requests from government agencies.
• Assist with maintenance of payroll tax documents and processes.
• Set up new accounts with tax agencies and payroll vendors.
• Ensure accuracy of jurisdiction configurations with payroll vendors.
• Manage compliance with all federal, state, and local payroll tax regulations.
• Handle multiple worksite reporting.
• Process jurisdiction payments outside payroll provider responsibilities.
• Test tax configurations within the payroll system.
• Collaborate with third-party vendors for payroll and W2-related items for InPat/ExPat employees, ensuring accurate and timely data entry and validation.

Qualifications

Education and Experience

• High school diploma or G.E.D. required.
• Minimum of three (3) years of directly related payroll administration experience.
• Experience with Human Capital Management (HCM) systems required, specifically Workday.
• Additional experience with systems such as ADP Smart Compliance preferred.
• Experience in a Shared Services Center environment is preferred.

Skills and Abilities

• Ability to perform tasks with supervision.
• Maintain confidentiality of sensitive data.
• Research payroll and time-related matters effectively.
• Strong organizational and time management skills to handle multiple tasks and large volumes of data.
• Attention to detail and resourcefulness.
• Ability to analyze data and present findings to management.
• Proficiency with Google Suite for spreadsheet development and formatting.
• Effective oral communication skills with good vocabulary and grammar.
• Strong interpersonal skills to communicate with all levels of personnel and external vendors.
• Excellent command of English; fluency in Spanish or French is a plus.

Certifications

• Fundamental Payroll Certification (FPC) designation preferred but not required.

Work Environment

• Typical office environment.

Compensation and Benefits

• Comprehensive benefits package including paid time off, health, dental, vision, and life insurance.
• Savings accounts and tuition reimbursement.
• Paid volunteering opportunities.
• Employer-sponsored 401(k) retirement plan.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Note: Salary, compensation, and benefits information are accurate as of the posting date and may be subject to change in accordance with applicable law.

Location

North America (multiple locations)