Payroll Tax Specialist

Overview

This fully remote Payroll Tax Specialist role requires in-house payroll tax filing experience. The specialist will support payroll tax operations and compliance activities across federal, state, and local jurisdictions, ensuring accurate and timely tax filings, payments, and reporting. The position involves collaboration with the Lead Payroll Tax & Compliance Specialist and cross-functional teams to maintain efficient payroll tax processes, support audits, and contribute to continuous improvement.

Responsibilities

• Support processing of payroll tax filings and deposits across federal, state, and local jurisdictions, ensuring accuracy and timeliness.
• Assist with multi-state payroll tax operations for a large employee population, ensuring regulatory compliance.
• Research and resolve payroll tax notices, discrepancies, and agency inquiries promptly.
• Prepare and submit required payroll tax reports, filings, and related documentation.
• Assist with new hire reporting, employment verifications, wage garnishments, and other compliance activities.
• Perform payroll tax reconciliations, including general ledger tie-outs and variance analysis.
• Support year-end activities such as W-2 processing, corrections (W-2C), and related reporting.
• Assist with tax registrations in new jurisdictions and maintain existing tax accounts.
• Partner with payroll, HR, finance, and external vendors to ensure accurate tax data and compliance across systems.
• Maintain payroll tax records and documentation to support internal and external audits.
• Identify discrepancies in payroll tax data and escalate complex issues as needed.
• Contribute to process improvement initiatives to enhance efficiency, accuracy, and internal controls.
• Monitor updates to payroll tax regulations and escalate potential impacts to leadership.

Requirements

• Minimum 3 years of experience in payroll tax.
• Proficiency in payroll tax operations and payroll tax filing.
• Experience with multi-state payroll tax filing.
• Solid understanding of federal, state, and local payroll tax regulations.
• Strong Microsoft Excel skills.
• Analytical skills with the ability to identify and resolve discrepancies.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Strong communication skills for interaction with internal teams and external agencies.
• Experience with payroll systems such as ADP, Workday, Ceridian, or PeopleSoft is preferred.

Work Environment

• Fully remote position within the United States.
• Central Standard Time (CST) is the ideal time zone.
• Regular business hours, Monday through Friday.

Compensation & Benefits

• Pay range: $33.00 - $40.00 per hour.
• Contract to hire position.
• Potential benefits (eligibility and availability may vary based on job classification and length of employment):
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital coverage
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employee and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Location

• Remote position based out of Fenton, Missouri.

Application Deadline

• This position is anticipated to close on July 11, 2026.