Payroll/HRIS Specialist

Overview

This role involves managing the end-to-end payroll cycle across multiple states and serving as the primary expert for the organization's HRIS. The position requires maintaining employee data integrity, ensuring compliance with business licenses and permits across various jurisdictions, and improving people operations workflows to reduce friction for managers and employees.

Responsibilities

• Manage multi-state payroll cycles, ensuring accurate wage calculations, tax withholdings, and compliance across 8+ states including CA, TX, FL, GA, CO, IL, NJ, VA, and others
• Administer the HRIS by managing employee data, onboarding/offboarding workflows, organizational structure changes, and maintaining data integrity across integrated systems
• Track and manage business licenses, health permits, food handler certifications, sales tax registrations, and other regulatory obligations to ensure compliance
• Handle payroll tax filings and registrations as the organization expands into new states
• Partner with HR to administer benefits enrollment, deductions, and reporting
• Develop and maintain spreadsheet-based tools and trackers for headcount, payroll costs, and compliance status
• Reconcile payroll accounts during monthly close, collaborating with accounting on accruals and adjustments
• Identify inefficiencies in current processes and implement improvements to scale systems alongside organizational growth
• Respond to employee and manager inquiries related to payroll and HR systems with accuracy and a solution-oriented approach
• Streamline day-to-day people processes by improving workflows and clarifying handoffs to support managers and employees effectively

Requirements

• 2 to 4 years of experience in payroll, HRIS administration, people operations, or related roles
• Proficient in Excel or Google Sheets, comfortable using formulas and handling large datasets
• Highly organized with strong attention to detail to avoid payroll errors, missed invoices, or lapsed permits
• Ability to work effectively in a fast-paced environment with changing priorities
• Strong communication skills to clearly explain payroll and system topics to non-technical stakeholders
• Demonstrated ownership, initiative, and ability to learn quickly and improve operational processes
• Interest in operational roles with direct impact on business functions
• Degree in HR, business, accounting, or a related field

Compensation & Benefits

• Salary range: $75,000 - $95,000
• Unlimited paid time off (PTO)
• Medical, dental, and vision insurance
• 401(k) plan with up to 4% employer match after one year
• Remote work option
• Paid parental leave

Location

Remote position with responsibilities covering multiple U.S. states including California, Texas, Florida, Georgia, Colorado, Illinois, New Jersey, Virginia, and others.

Note: Responsibilities and tasks may evolve based on organizational needs.