Procure to Pay Specialist

Overview

This full-time Procure to Pay Specialist role supports Corporate Supply Chain Management Procure to Pay services for integrated facilities. Responsibilities include purchasing/eProcurement support, invoice management and exception resolution, return product and credit memo validation, vendor and end user inquiries, and guiding appropriate Procure to Pay pathways. The position works under the direction of Supply Chain Management and supports the procurement or accounts payable pillars of Procure to Pay.

Work Schedule

• Standard daylight hours with no weekends required
• Hybrid role with some remote flexibility

Responsibilities

• Place purchase orders (PO) with approved suppliers, ensuring documentation is complete and accurate; verify terms and conditions, line-item details, and pricing alignment with client contracts or supplier quotations.
• Exercise purchase power and final decision-making authority for purchases up to the client-defined limit ($10,000 for UPMC).
• Perform purchase order confirmation activities for each order dispatched, including review and action of electronic order exceptions and unconfirmed electronic orders using the clients exchange or designated solution.
• Make timely purchase order changes to ensure accuracy prior to receiving and/or invoice processing; notify requestors of order delays or cancellations.
• Review and resolve invoice and credit memo exceptions according to client-defined policies and procedures.
• Reconcile and support resolution of transactions appearing on vendor statements/statement of account.
• Review and resolve invoices received with invalid or no PO number, with an emphasis on root cause resolution and compliance to UPMC’s NO PO, NO PAY Policy.
• Process residual invoices and voucher corrections according to standard operating procedures.
• Support Procure to Pay Analysts in determining the cause and resolution of PO and invoice exceptions.
• Participate on cross-functional teams (internal and external) to support business objectives and help ensure delivery against department goals.
• Collaborate and communicate effectively and professionally with management, peers, general staff, physicians, and all personnel.
• Respect and maintain the confidentiality of all patients, physician, and hospital-related information.
• Perform according to system-wide competencies/behaviors.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Business, Finance, Accounting, Supply Chain Management or related field required.
• Or equivalent education and experience.

Licensure, Certifications, and Clearances

• Act 34

Compensation & Benefits

• Competitive pay
• Tuition reimbursement
• Benefits valued 20% higher in value than other healthcare providers in the market

Location

Not specified in the provided posting.

Equal Opportunity

Equal Opportunity Employer/Disability/Veteran