Procurement Analyst (Direct)

Overview

This full-time Procurement Analyst (Direct) role supports procure-to-pay activities for datacenter and AI infrastructure projects. The position ensures project spend is visible and controlled, manages the end-to-end procurement and invoicing workflow in partnership with internal teams and external suppliers, and maintains related records in SAP.

• Job Type: Full-Time
• Location: San Francisco
• Work Location Type: Hybrid
• Reporting To: Director, Business Operations (S2P)
• Department: AI Infrastructure Supply Chain

Responsibilities

• Receive and triage parts requests from datacenter technicians, software development, and site teams.
• Issue RFQs to approved suppliers for cost and lead time; confirm viability with the requestor and obtain a formal quote.
• Own the end-to-end procure-to-pay process with internal and external stakeholders.
• Perform SAP entries, including vendor onboarding and PO upload for financial approval by Finance.
• Review and validate vendor and contractor invoices against contracts, POs, and approved scope for accuracy and compliance.
• Manage invoice exceptions within SAP, resolving blocked, mismatched, underfunded, or misaligned POs and invoices with vendors, project managers, Procurement, and accounts payable; serve as the primary contact for vendor billing inquiries.
• Prepare the month-end invoice exceptions report for Finance.
• Provide weekly summaries of approved SES billing for project controls teams.
• Manage and track project budgets for datacenter construction, development, and technology projects, including cost records, actuals vs. budget, forecasts, variance analysis, and cost summaries; act as a finance business partner to project stakeholders.
• Monitor burn rates for major contractors, flag potential funding shortfalls to project teams, and work with Procurement on material costs and cash-flow timing.
• Support month-end activities (accruals, cost forecasting, AP reconciliation, financial reporting) and respond to audit and documentation requests related to project spend.
• Identify recurring delays, exceptions, or control gaps across procure-to-pay and project cost processes and recommend process or SAP improvements.

Requirements

• Bachelor’s degree in supply chain management, Accounting, Finance, Business, or a related field, or equivalent experience.
• 5+ years of experience across purchasing or procure-to-pay operations, accounts payable or billing, and project cost control; datacenter, critical infrastructure, or large-scale construction exposure preferred.
• Hands-on SAP (or other large-scale ERP) experience, including:
  • PO entry
  • Vendor onboarding and master data
  • Invoice and SES entry
  • Invoice exception resolution
• Working knowledge of the procure-to-pay cycle (RFQs, PO drafting, legal and delegated-authority approvals, three-way match, payment) and of contracts, change orders, and project scope.
• Experience with project cost tracking, including budgets, forecasts, variance analysis, burn-rate monitoring, accruals, and cost coding.
• Familiarity with IT and network hardware terminology (transceivers, NICs, optics, cabling) sufficient to run RFQs and coordinate technical review.
• Advanced Excel and strong MS Office skills, including experience producing cost, status, and exception reports for Finance and operations.
• Highly detail-oriented and organized; able to manage many concurrent orders, invoices, and projects with urgency, and communicate clearly with vendors, project managers, executives, and Finance.

Preferred Qualifications

• Datacenter, critical infrastructure, or large-scale construction exposure.

Compensation & Benefits

• Expected base salary: USD $165,000–$185,000 per year.
• Actual compensation will be determined based on experience, qualifications, and market data for the region.
• Total compensation package may include annual incentive bonus and equity (long-term incentive).
• Relocation or living-out allowance / per diem may be provided where applicable and based on successful candidate circumstances.

Health & Wellness

• 100% company-paid health insurance premiums (medical, dental, and vision) for employees; 75% company-paid coverage for dependents
• Company-paid short-term and long-term disability insurance
• Voluntary life, critical illness, and accident coverage available
• Health Savings Accounts (HSA) when combined with the High Deductible Health Plan
• Employee Assistance Program and wellness resources

Retirement & Financial Wealth

• 401(k) retirement plan with company match
• Access to financial planning and legal services

Time Off & Leave Programs

• Paid Time Off (PTO) and paid holidays

Growth & Development

• Internal skills training and advancement pathways
• Professional development to support certifications, continuing education, or role-related training

Other

• Company events and team-building activities

Location & Other Requirements

• Remote role across US and Canadian operations; requires a reliable home-office setup, flexible work hours across time zones, and occasional travel to data center sites, supplier locations, and team events.
• Pre-employment screening, including background check and substance testing may be required according to company policies.