Program Finance Manager - Karuna Center for Peacebuilding

Overview

This role manages the financial administration of international projects, with a focus on strengthening financial systems, ensuring regulatory compliance, and building capacity within subrecipient finance teams.

The organization is headquartered in Hadley, MA, USA, but this is a fully remote position. The selected candidate will ideally live in an Eastern Standard time zone and be able to engage live with international partners in West Africa.

The candidate must be legally authorized to work in the U.S.

Anticipated start date: Mid to late October 2026

Compensation:

• $75,000–$85,000 for full-time
• $60,000–$66,000 if hired at 32 hours per week
  Salary will be based on the level of experience and expertise.

Position status (pending grant funding): Either an 80% (32 hours per week) position or full-time.

Responsibilities

Program financial management, regulatory compliance, and systems strengthening

• Collaborate with the program team and international subrecipients to optimize program financial management templates and processes, with a focus on efficiency and usability
• Lead financial management of funded projects in collaboration with the Program Managers and the part-time Program Finance Coordinator, including:
  • Monthly review of payment requests
  • Oversight of program staff’s review of receipts and expense reports
  • Quarterly close-out of subrecipient budget vs. actuals documents
  • Occasional budget amendments
  • Financial close-out of projects when the grant period ends
• Ensure program financial management processes reflect a working understanding of program implementation and progress
• Train subrecipient finance teams, including occasional international travel for in-person capacity-building, and provide ongoing mentoring
• Stay current on changes in 2 CFR 200 and update and/or draft organizational and program policies related to financial management for projects and subrecipients
• Support program proposals by working with the technical team and host country partners to develop project budgets and support the writing of the budget narrative
• Support the program team and bookkeeping firm in providing documents for the annual audit and engage with auditors around program finance policies and procedures

Support for operations and finance

• Time permitting, support discrete tasks related to organizational operations and finance

Qualifications

• 5+ years relevant experience in the financial management of U.S. government grants, especially DOS and/or USAID grants (experience working with partners in West Africa is a plus)
• 3+ years experience managing subrecipient budgets in international currencies
• Demonstrated competency optimizing systems for the financial management of international subrecipients, based on deep knowledge of 2 CFR 200
• Ability to apply a coaching mindset with subrecipients; experience training and mentoring international subrecipients in financial management is a plus
• Excellent verbal and written communication skills, including the ability to engage effectively with a wide range of people across cultures; fluency in English required
• Strong numeracy and attention to detail
• High proficiency in Excel and Google Sheets; working knowledge of QuickBooks is a plus
• Ability to stay organized, manage multiple tasks simultaneously, and meet deadlines
• Resourcefulness in problem-solving, initiative to learn new skills, and commitment to continuous improvement in processes
• Positive attitude, team player, and commitment to the mission
• Flexibility and adaptability to support the success of programs

Preferred Qualifications

• Experience with subrecipient financial management for peacebuilding, development, or humanitarian organizations

Working Conditions

• Work performed at home with considerable time using a computer
• Occasional international travel to Abuja, Nigeria and other international contexts where the organization works
• Hours generally conform to a standard work day in Eastern Standard or Daylight Time, with some flexibility required to collaborate effectively across world time zones, especially those working in West Africa
• Collaborative, informal office culture within a small remote team engaging with multiple consultants and international partners

Compensation & Benefits

• Health insurance: After a 3-month probationary period, the organization covers the cost of health insurance premiums up to $1040 per month for either an individual or family policy
• Paid holidays: 12 paid holidays per year
• Paid vacation: 15 days (3 weeks) paid vacation the first year, increasing to 21 days (4 weeks plus 1 day) after that
• Paid sick days: Up to 10 paid sick days per year, including up to 3 days for care for an immediate family member
• Family and Medical and Other Leave Benefits: Family Medical Leave and other leave benefits consistent with the laws of the State in which employees work remotely
• If an employee works remotely in a state that requires a higher benefit, the higher benefit will apply

Location

• Remote (organization headquartered in Hadley, MA, USA)
• Candidate ideally located in an Eastern Standard time zone
• Ability to engage live with international partners in West Africa

Application Deadline and Instructions

• Application deadline: Until filled
• To apply, submit an online application using the application form available on the organization’s jobs page. Only applications submitted using that form will be considered.