Project Accountant

Overview

The Project Accountant is responsible for accurate project setup and compliance by reviewing client contract documentation and entering data into the project accounting system according to contract terms and corporate guidelines. This role manages invoicing processes, including creating, revising, posting, and archiving invoice packets, and supports subconsultant invoice payments. The Project Accountant also executes project closeout activities such as complex reconciliations and provides detailed analysis and research to respond to internal and external client inquiries.

This position serves as a liaison during audits, analyzes work-in-process and accounts receivable, and contributes to the implementation and testing of new departmental software. As a subject matter expert, the Project Accountant offers guidance to peers and assists with system maintenance and troubleshooting in collaboration with IT. The skills required must be adaptable across various clients and project types.

Responsibilities

• Review client contract documentation to ensure accurate project setup and compliance
• Input data into the project accounting system in accordance with contract terms and corporate guidelines
• Manage invoicing processes: create, revise, post, and archive invoice packets
• Support subconsultant invoice payments
• Execute project closeout activities including complex reconciliations
• Provide detailed analysis and research to respond to internal and external client inquiries
• Serve as liaison during audits
• Analyze work-in-process and accounts receivable
• Assist with implementation and testing of new departmental software
• Offer guidance to peers as a subject matter expert
• Collaborate with IT for system maintenance and troubleshooting

Requirements

• Minimum 3 years of project billing experience within an engineering or architectural company with revenue over $75 million
• At least 3 years of experience creating invoices for multi-million dollar projects
• Minimum 3 years of experience with change orders
• 3+ years working with project managers to track deadlines and milestones
• Proficiency with Deltek Vantagepoint, Deltek Vision, or BST
• Advanced Excel skills including Pivot Tables, VLOOKUPs, SUMIFs, and INDEX MATCH

Compensation & Benefits

• Pay range: $28.00 - $34.00 per hour
• Eligibility for benefits may depend on job classification and length of employment
• Potential benefits include:
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital coverage
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life insurance and AD&D for employee and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Location & Work Type

• This is a contract-to-hire position
• Based in Chicago, IL
• Fully remote work environment

Application Deadline

• This position is anticipated to close on June 28, 2026

Equal Opportunity

The employer is an equal opportunity organization and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

Additional Information

• Reasonable accommodations are available upon request for applicants with disabilities during the application or interview process.
• For positions located in San Francisco, qualified applicants with arrest and conviction records will be considered in compliance with the San Francisco Fair Chance Ordinance.
• Lie detector tests are not required or administered as a condition of employment in Massachusetts.
• Artificial Intelligence (AI) tools may be used to support parts of the hiring process, including sourcing, screening, and evaluating candidates. Final hiring decisions are made by the hiring team.