R&D Purchasing and Payment Operations Specialist

Overview

This role is responsible for compliance approval, purchasing, and invoice payment management for PDx R&D.

Responsibilities

• Apply the local “No PO No Pay” policy by ensuring all orders are raised in the Agora Purchasing System before work is committed and before payment is made.
• Serve as a key user for the AST compliance system and act as the R&D point of contact for the compliance team.
• Ensure all relevant R&D contracts receive pre-approval within the applicable systems prior to any work being committed.
• Confirm invoices are approved appropriately before payment.
• Document compliance systems and processes as applicable to R&D processes.
• Work with the compliance team to resolve issues that arise.
• Provide coverage for PDx Operations Specialists in different locations.
• Produce reports on PO status and identify potential invoicing or payment issues as required.
• Partner with Finance and Project teams to resolve late or non-payment issues.
• Work with Finance and Sourcing to ensure vendor POs and invoices include the correct payment terms.
• Raise sundry invoices to 3rd party vendors or internal recharges to other sites as required to cross-charge internal labor costs and direct project expenditure.
• Support other R&D Operations activities as needed.

Quality & Compliance Goals

• Be aware of and comply with the Quality Manual and the Quality Management System, including GMP and GLP, along with applicable laws and regulations relevant to this position.
• Complete all planned Quality & Compliance training within defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.

Qualifications

• High school diploma, GED, or local equivalent
• 3 years of experience working in a corporate environment
• Strong operational background from similar processes
• Strong written and oral English communication skills

Preferred Qualifications

• Self-starter who can work independently and within a team environment
• Ability to understand local business issues, articulate them to colleagues, and propose potential solutions
• Ability to review data and identify potential issues
• Excellent administrative and interpersonal skills, with confidence to work effectively across multiple project teams
• Knowledge of Excel and PowerPoint

Compensation & Benefits

• Relocation assistance: No