Remote Invoice Processing Specialist

Overview

This organization is seeking a full-time, fully Remote Invoice Processing Specialist. The role is an entry point into accounting and finance, with hands-on exposure to accounts payable workflows, modern invoicing tools, and support from the finance team.

You will receive invoices, verify details, code accurately, and help keep payments moving on schedule. Strong attention to detail and clear communication with vendors and internal teams are key, along with the ability to work independently from home.

Responsibilities

• Receive, review, and enter vendor invoices into the accounting system accurately and on time
• Verify invoices against purchase orders, receiving documents, and contract terms
• Code invoices to the correct general ledger accounts and cost centers
• Route invoices to the appropriate approvers and follow up on outstanding approvals
• Resolve invoice discrepancies and pricing or quantity mismatches with vendors and internal teams
• Respond to vendor inquiries about payment status in a prompt and professional manner
• Prepare payment batches for review and support weekly payment runs
• Reconcile vendor statements and assist with month-end accounts payable close activities
• Maintain organized electronic records and ensure documentation is audit-ready
• Identify duplicate or suspicious invoices and escalate concerns to the AP lead

Requirements

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or business preferred
• Zero to one year of experience in accounts payable, data entry, or a related clerical role
• Strong attention to detail and high accuracy with numbers
• Basic proficiency in Microsoft Excel and Outlook
• Comfort learning accounting or ERP software
• Clear written and verbal communication skills
• Ability to manage deadlines and prioritize tasks independently in a remote environment
• Reliable high-speed internet and a dedicated home workspace
• Must be authorized to work in the United States

Compensation & Benefits

• Salary range: $58,000 - $82,000 per year, based on experience and qualifications
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous paid time off and paid holidays
• 100% remote work from home
• Home office equipment provided or stipend offered
• Paid training and on-the-job mentorship
• Clear path for advancement within accounting and finance
• Flexible, supportive team culture
• Life and disability insurance

Location

• Full-time, fully Remote