Senior Accountant, Treasury & Payments

Overview

This role involves owning treasury and payment processing for a portfolio spanning several hundred property and ownership entities. Cash is held in many accounts across many owners, and every payment, transfer, and lender debit must be applied to the correct account, on time, and accurately recorded on both sides with a clean audit trail.

The position is designed for an accountant who can run day-to-day cash and payment operations while also reconciling activity, supporting journal entries and accruals, and defending results to owners, lenders, and auditors.

Responsibilities

Cash positioning and bank reconciliation

• Maintain the daily and weekly cash position across all managed bank accounts, by entity and by ownership group.
• Reconcile bank activity to the general ledger, clearing differences instead of merely noting them.
• Keep reconciling items current and aged.
• Flag accounts trending toward shortfall early enough to support funding decisions.
• Keep account inventory accurate, including openings, closings, signers, ownership changes, and entity renames.

Payment decisions and processing

• Apply established payment rules to approved bills by reviewing what is due against available cash by property and deciding to approve, hold, or partial-pay—documenting the reasoning.
• Prioritize by exposure rather than by age:
  • Utilities at shutoff risk
  • Taxes and insurance
  • Debt service
  • Lien-capable vendors before discretionary spend
• Build payment batches for approval, then release and record them once approved.
• Send suspected duplicates, miscoded items, or unsupported bills back to the AP team before payment is made.
• Answer vendor questions about payment status and timing.

Wires, ACH, and lender administration

• Prepare wires and ACH transactions for review and approval with complete supporting documentation.
• Verify payee banking details against an independent source before a payment is queued.
• Apply callback verification standards to any new or changed payment instructions.
• Track same-day cutoffs across banking partners, confirm settlement, and follow returns, rejects, and recalls through to resolution.
• Complete and maintain lender banking forms and ACH debit authorizations.
• Maintain a current register of which lender debits which account, on what day, and for what amount.
• Help set up ACH setup forms and lender auto-payments for new properties, confirming the first payment debits the correct account.

Debt service and intercompany funding

• Track scheduled debt service by property and by lender (due date, amount, funding account, and clearing status).
• Identify upcoming payments the property’s own cash will not cover and assemble funding options for review.
• Record loan payments, escrow activity, and transfers between related entities on both sides.
• Reconcile due-to and due-from balances so they agree.
• Reconcile what was scheduled against what actually cleared each cycle and escalate exceptions.

Month-end close and audit support

• Prepare journal entries and accruals for cash, payment, intercompany, and debt activity with support that a reviewer can follow without asking.
• Reconcile cash, intercompany, and loan balances at month end and deliver them on the close calendar.
• Prepare audit-ready workpapers and respond to requests from external auditors, lenders, and owners.
• Spot errors upstream (duplicate payments, payments booked to the wrong entity, transfers recorded on only one side) and fix root cause, not just the entry.

Bank transitions

• Support account migrations between banking partners and keep the cutover tracker current daily (what has moved, what is pending, and what is still debiting the old account).
• Confirm every recurring debit, autopay, and transfer is repointed before an old account is closed.

Process and controls

• Write and maintain procedures for the work you own so others can pick it up.
• Tighten controls where gaps are identified and apply audit-grade documentation habits to day-to-day work.
• Help automate repetitive treasury and payment work by testing new tools and payment rails before live volume runs.

Requirements

• A bachelor’s degree in accounting, or in finance with substantial accounting coursework.
• Five or more years of progressive accounting experience, including at least two years of public accounting (audit or assurance).
• Background in accounts payable and in treasury or cash management, including hands-on execution of wires and ACH.
• Experience managing cash and payments across a large number of bank accounts, legal entities, and distinct clients simultaneously (not a single-entity cash cycle).
• Strong accrual accounting capability: prepare and support journal entries, accruals, and reconciliations without relying on a template.
• Ability to work independently in a fast-paced environment: plan your own week, manage many parallel obligations, and re-prioritize when urgent needs arise.
• Advanced Excel skills (lookups, pivots, penny-level reconciliation) and comfort building a working file someone else can follow.
• Strong written English and the confidence to raise problems early in writing without being asked.
• Reconciliation mindset: pursue unexplained variances rather than annotating them.
• Reliable home working setup, including stable high-speed internet, a quiet workspace, and a backup connection to support a six-hour Pacific overlap.

Preferred Qualifications

• An active CPA license (Philippine or US).
• Real estate or property management accounting background, including trust or client-funds handling (preferred, not required).
• Hands-on work in AppFolio, or a comparable property management accounting platform.
• Experience with commercial bank portals, positive pay, and ACH origination files.
• Exposure to lender servicing, loan payment administration, or covenant reporting.
• Experience writing procedures for work you were the first to do, and using automation or AI tools to reduce manual steps.

Engagement Terms

• This is an independent contractor engagement, not employment.
• You invoice for hours worked and are responsible for your own taxes and statutory contributions in your country of residence.
• Company-paid benefits, leave accrual, and statutory employment entitlements do not apply to a contractor engagement.
• You supply your own computer and internet connection; the organization provides software licenses and system access.
• You will be asked to complete a Form W-8BEN to document non-US status for tax purposes.

Compensation & Benefits

• Compensation is not specified in the provided materials.
• Benefits as listed above are not applicable under the contractor engagement.

Location

• Remote / home-based with support for a six-hour Pacific overlap.