Senior Accountant

Overview

The Senior Accountant is responsible for managing day-to-day general ledger activities, executing financial transactions, and ensuring accounting compliance within a professional services environment. This role is critical to maintaining accurate and timely invoicing and collections, thereby protecting cash flow and supporting operational efficiency.

Responsibilities

Accounts Receivable & Client Invoicing

• Manage the entire client billing cycle, collaborating with operations and search teams to capture retainer milestones and generate accurate invoices.
• Monitor accounts receivable aging reports and actively pursue outstanding payments, maintaining professional communication with client finance teams.
• Serve as the primary contact for client invoice inquiries and resolve discrepancies promptly to avoid payment delays.

Process Automation & Systematization

• Utilize existing software tools (e.g., Rippling, QuickBooks Online) to automate accounts payable routing, expense reconciliation, and payroll data flows.
• Design, document, and maintain a standardized month-end close playbook to ensure reproducible and reliable financial closing processes.
• Collaborate with finance leadership and operations to establish clean workflows for tracking retainer milestones.

General Ledger & Month-End Close

• Maintain daily general ledger bookkeeping to ensure audit-ready financial records.
• Lead the month-end closing process and perform monthly bank reconciliations.
• Coordinate with external tax and financial accountants for annual tax preparation and reporting.

Accounts Payable & Expense Management

• Oversee vendor and contractor payment processes to ensure timely payments and optimize cash outflow.
• Review and process employee and consultant expense reports, ensuring compliance with corporate and client-reimbursable policies.

Payroll Liaison & HR Partnership

• Act as the primary finance partner to the HR/People team for payroll processing.
• Manage accounting tasks related to payroll, including data formatting, journal entry preparation, auditing deductions, and tracking commissions and bonuses.

Key Performance Indicators (KPIs)

• Maintain Days Sales Outstanding (DSO) below 45 days.
• Reduce accounts receivable over 60 days to less than 10% of total AR.
• Successfully migrate manual invoicing and AP workflows to automated systems by year-end.
• Ensure all client invoices are accurate and sent according to retainer schedules.
• Complete month-end close within 7 business days consistently.
• Achieve zero major reconciliation errors or restatements during financial reviews and tax preparation.

Qualifications & Experience

• 3 to 6 years of progressive accounting experience, preferably in professional services, agencies, consultancies, or nimble startup environments.
• Proven track record of leveraging accounting technology stacks (e.g., QuickBooks Online, Rippling) to automate manual processes.
• Strong operational resilience with the ability to manage high transaction volumes accurately and resolve bottlenecks proactively.
• Exceptional communication skills with the ability to handle sensitive financial discussions tactfully and maintain strong relationships.

Preferred Candidate Profile

The ideal candidate combines hands-on execution with systemic process improvement. They take pride in ledger accuracy, invoicing speed, and cash flow optimization. This role requires a builder-doer mindset who actively operates and improves financial workflows daily, emphasizing automation and reproducibility.

Compensation & Benefits

Compensation is zone-based according to the candidate’s primary work location:

• Zone A (e.g., Greater NYC Area):

  • Base Salary Range: $96,500 – $120,600
  • Target Annual Bonus: 10%

• Zone B:

  • Base Salary Range: $88,500 – $110,600
  • Target Annual Bonus: 10%

• Zone C:

  • Base Salary Range: $80,400 – $100,500
  • Target Annual Bonus: 10%

Location

Candidates must be eligible to work in the United States. Visa sponsorship is not available.

Equal Opportunity Statement

The organization is committed to diversity, equity, and inclusion and provides a work environment free from discrimination and harassment. Employment decisions are made without regard to race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or any other protected class under applicable laws.