Senior Accounting Clerk (Contract)

Overview

This role involves supporting day-to-day accounting transactions with a primary focus on accounts payable. The position is responsible for processing vendor invoices and credits, maintaining accurate vendor records, resolving payment discrepancies, and supporting month-end close activities.

Responsibilities

• Keep accounts payable running smoothly
  • Maintain accurate vendor records, including new vendor setup, approved changes, tax forms, and documentation supporting 1099 reporting
  • Process vendor invoices and credits in Tipalti, checking for complete documentation, appropriate coding, required approvals, and duplicate submissions
  • Partner with Operations, Sales, and Marketing to obtain timely invoice reviews, approvals, and supporting information
  • Prepare payment batches and supporting documentation for review and approval in accordance with established controls
  • Respond to vendor inquiries, research invoice and payment discrepancies, and follow through on outstanding credits and balances
  • Prepare AP aging reports and flag overdue items, missing approvals, and other issues requiring follow-up
  • Reconcile vendor statements and assist with AP subledger-to-general-ledger reconciliations, escalating unresolved differences
• Support accounting records and month-end close
  • Complete assigned transaction processing and close-support tasks within established deadlines
  • Maintain supporting schedules and documentation for payables, prepaid expenses, and other assigned accounting activities
  • Identify unpaid invoices and gather information to support the accounting team’s preparation of month-end accruals
  • Prepare routine journal entries using established templates and procedures for review and approval by the accounting team
  • Verify account coding and transaction dates against established guidelines, escalating unusual or unclear items
  • Research reconciling differences and help resolve missing, incomplete, or inaccurate transaction records
• Maintain organized records and follow established controls
  • Keep invoices, approvals, payment records, reconciliations, and other supporting documents complete and accessible
  • Review transaction reports for missing information, duplicate entries, and other potential errors
  • Retrieve records and prepare supporting documentation for audit, tax, and other accounting requests under the accounting team’s direction
  • Follow established approval procedures and financial controls, promptly flagging exceptions or discrepancies
  • Handle confidential vendor, payment, and business information with discretion
• Improve how the work gets done
  • Identify practical ways to improve data accuracy, simplify routine reconciliations, and reduce manual work
  • Assist with testing accounting system updates and changes to established workflows
  • Support responsible use of approved automation and AI tools, verifying outputs before use
  • Maintain clear process documentation and provide backup support for related accounting tasks as needed

Requirements

• Bachelor’s degree preferred
• At least 3 years of relatable accounting operations, bookkeeping, or related experience
  • Including at least 2 years of hands-on accounts payable experience
• Working knowledge of accounts payable processes, debits and credits, account coding, reconciliations, and basic accrual concepts
• Experience using an ERP or accounting system; Netsuite and Tipalti experience preferred
• Proficiency with Excel and Google Sheets, including sorting, filtering, formulas, and lookup functions; familiarity with pivot tables preferred
• Strong attention to detail and the ability to process transactions accurately while managing competing deadlines
• Experience researching invoice, payment, and account discrepancies and following issues through to resolution
• Exceptional organizational and time management experience, with adaptability for a high change/continuous improvement focused environment and an entrepreneurial mindset
• Ability to work independently within established procedures and recognize when an issue requires escalation
• Clear communication skills and a collaborative approach to working with vendors and internal partners
• Adaptability and willingness to learn new systems and improve established processes
• Uses discretion and integrity when handling confidential financial and business information
• Willingness to travel up to 10% as needed

Preferred Qualifications

• Experience with Netsuite
• Experience with Tipalti
• Familiarity with pivot tables

Compensation & Benefits

• Typical salary range: $30.00 - $35.00 per hour (non exempt)
• This range reflects an estimate of anticipated hourly compensation and does not include potential bonuses, equity, or benefits. The actual hourly rate offer will take into account multiple factors including skills, experience, education, location, and applicable federal, state, and local wage and hour laws. Where state or local minimum hourly/salary requirements exceed the posted range, compensation will be adjusted accordingly.

Benefits include:

• Medical plans with HMO (CA Only), PPO, and HDHP options (including an HSA)
• FSA and Dependent Care FSA
• Dental and vision coverage
• Life insurance, AD&D, disability benefits, and employee-paid options like accident, hospitalization, and critical illness coverage
• Company match of 100% of Empower Retirement contributions up to 4% after just three months
• Student Loan Retirement Match
• Wellness perks including Headspace, ClassPass memberships, and an EAP
• Optional wellness-related offerings including Headspace, ClassPass, and an EAP
• Paid holidays, Flex PTO, and travel assistance
• Additional coverage options mentioned in the posting include pet insurance and other supplemental benefits

Location

• Remote within the USA anywhere (east coast time zone preferred)
• Reports to: Senior Director, Controller
• Travel: up to 10% occasional travel for team meetings, as needed
• Contract period: Contract/temporary through December 2026

Note on Recruiting/Scams

Only apply through legitimate channels. Do not pay to apply or schedule interviews through unofficial methods.