Senior Accounts Payable Specialist

Overview

This role involves supporting a fast-growing, high-volume finance environment as a Senior Accounts Payable Specialist. The position focuses on end-to-end accounts payable operations, transaction management, vendor oversight, reconciliations, and coordination across multiple accounting and procurement platforms. The specialist will administer the corporate card and expense platform Ramp and ensure accuracy between day-to-day transaction processing and month-end general ledger activities across systems such as Sage Intacct, NetSuite, and Coupa.

Responsibilities

T&E, Corporate Card & Policy Compliance (Ramp)

• Audit all employee spend within Ramp to ensure compliance with company travel and expense policies.
• Proactively collect missing receipts, memos, or required documentation from employees.
• Serve as the internal point of contact for expense policies, communicating guidelines clearly.
• Issue, manage, and monitor virtual and physical corporate cards to employees and vendors.
• Assist in refining Ramp workflows and submission policies to maximize automation and efficiency.

Full-Cycle Accounts Payable & Payments

• Review, code, and route invoices for proper approval, ensuring integration between Coupa and Sage Intacct/NetSuite.
• Manage all outgoing payments including ACH, wires, manual checks, and virtual card settlements.
• Handle new vendor onboarding, maintain system setups, issue annual 1099 reporting, and respond to vendor inquiries.

GL, Reconciliation & Month-End Support

• Reconcile the AP sub-ledger, corporate card statements, and bank accounts for accurate posting.
• Assist with month-end close activities including expense accruals and balance sheet reconciliations.
• Investigate and resolve billing discrepancies by reconciling vendor accounts.

Process Improvement & Enablement

• Review and update AP/T&E policies to improve efficiency and internal controls.
• Maintain up-to-date process documentation.
• Provide training and support on AP and T&E processes across the organization.

Requirements

Required Experience & Qualifications

• 3–5 years of progressive, high-volume accounts payable and expense management experience.
• Bachelor’s degree in Finance, Accounting, or related field, or equivalent hands-on experience.
• Hands-on experience with Coupa and Sage Intacct; experience with NetSuite is a strong plus.
• Prior experience administering Ramp or similar spend management platforms (e.g., Brex, Navan) is highly preferred.
• Strong understanding of AP processes, invoice workflows, vendor management, reconciliations, and month-end close procedures.
• Ability to manage large transaction volumes with exceptional accuracy.
• Experience working across multiple financial systems in fast-paced, deadline-driven environments.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and cross-functional collaboration abilities.
• Proficiency in Excel including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.

Preferred Qualifications

• 5+ years of full-cycle Accounts Payable experience in high-volume, fast-paced environments.
• Experience with AP automation and ERP systems such as Ramp, NetSuite, Coupa, Sage Intacct, SAP, or similar.
• Knowledge of invoice processing, 2-way and 3-way matching, purchase orders, vendor management, expense reporting, and payment processing.
• Ability to manage multiple priorities, deadlines, entities, and systems simultaneously.
• Experience supporting month-end close activities including accruals, reconciliations, and AP aging analysis.
• Strong problem-solving skills with the ability to investigate discrepancies and resolve issues independently.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience in healthcare, technology, logistics, manufacturing, or other high-growth industries is a plus.
• Comfortable adapting to new systems, process changes, and automation initiatives.

Physical Requirements

• Ability to work at a computer terminal with monitor, keyboard, and mouse for extended periods.
• Ability to stoop, bend, reach for equipment and supplies.
• Frequent repetitive motions involving wrists, hands, and fingers.
• Ability to lift, carry, push, pull, and move light objects up to 20 pounds.
• Effective verbal communication, auditory discernment, and visual perception to perform essential job functions.

Reasonable accommodations will be provided consistent with the Americans with Disabilities Act (ADA) and applicable state laws.

Compensation & Benefits

• Salary Range: $82,000 - $102,000 annually.
• Commission: Not eligible.
• Travel: None required.
• Benefits include dental, vision, multiple group medical plans, 401(k) retirement savings plan, group life insurance, accidental death and dismemberment insurance, flexible spending account (FSA), health savings account (HSA), commuter benefits, employer-paid short-term and long-term disability insurance, supplemental insurance plans (spouse life insurance, legal insurance, employee assistance program, home health testing kits, fertility medication discount program).
• Paid time off includes flexible vacation time, accrued paid sick time, 10 paid holidays (plus 2 floating holidays for full-time non-exempt employees), eight weeks of paid parental leave for eligible employees (additional weeks for birthing parent), and 4 weeks paid caregiver leave.
• Monthly Lifestyle Spending Account allowance.

Location & Employment Authorization

• This position is limited to individuals residing in the following U.S. states: Arizona, Arkansas, California, Colorado, Florida, Kansas, Maryland, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Washington, and Wisconsin.
• Applicants must be authorized to work for any employer in the U.S. Visa sponsorship or transfer is not available.

Application Information

• Application deadline: July 31st, 2026 (may be extended as needed).

Equal Opportunity

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, veteran status, or any other legally protected basis. Reasonable accommodations are available for applicants with disabilities during the application or hiring process.

Background checks are conducted consistent with applicable laws, including Fair Chance laws in California, Los Angeles County, San Francisco, Philadelphia, and New York City. The employer participates in E-Verify.

Automated decision tools may be used to assist in identifying candidates matching job requirements, but hiring decisions involve human review and input.