Senior Bookkeeper / Accountant

Overview

This role is for a Senior Bookkeeper/Accountant supporting an Australian property development and civil construction organization. Responsibilities focus on managing high-volume bookkeeping across multiple development projects and joint ventures, with strong attention to financial accuracy, cost allocation, and reconciliations.

Responsibilities

• Manage day-to-day bookkeeping across multiple property development, joint venture, and civil construction projects.
• Process, reconcile, and accurately code supplier invoices, consultant fees, credit card transactions, and receipts in Xero.
• Allocate expenses to the correct project, entity, and detailed cost category to support accurate project-level cost tracking and reporting.
• Follow up with internal stakeholders, contractors, and consultants to obtain missing invoices, receipts, supporting documents, and expense allocations.
• Review supplier invoices and supporting documentation to verify charges, quantities, rates, and costs against project records, delivery dockets, and other relevant information.
• Prepare weekly accounts payable, including compiling payment schedules and circulating invoices for internal review and approval (final payments remain with the client).
• Prepare and lodge monthly BAS, ensuring transactions are accurately recorded and supporting documentation is complete.
• Support monthly financial reporting and ensure project costs are accurately captured for reporting and feasibility purposes.
• Track intercompany and project-related loans; prepare loan documentation; record amounts and applicable interest rates; coordinate documentation for signing and recordkeeping.
• Assist with property settlement accounting by coordinating supporting documents, following up on bank and legal invoices, and checking the accurate recording of settlement-related costs and GST.
• Work with the organization’s external accountant to support accurate financial records, tax compliance, and settlement-related accounting requirements.
• Identify opportunities to streamline bookkeeping processes, improve data accuracy, and automate repetitive tasks using technology.
• As processes mature, contribute to more detailed project cost analysis, reporting, and construction cost tracking to support informed business decisions.

Requirements

• At least 5 years of Australian-based bookkeeping or accounting experience, ideally in a senior-level role managing complex, high-volume transactions.
• Solid working knowledge of Xero, including bank reconciliation, accounts payable, expense coding, and financial recordkeeping.
• Strong understanding of general accounting principles and Australian accounting requirements, particularly GST and BAS preparation and lodgement.
• Proven ability to manage financial records across multiple projects, entities, or cost centres while maintaining a high level of accuracy.
• Advanced Excel skills, including pivot tables, VLOOKUPs, and the ability to organize and reconcile large volumes of financial data.
• Proficiency with Hubdoc, OneDrive, or similar document management tools.
• Excellent attention to detail and a methodical approach to checking invoices, receipts, cost allocations, and supporting documentation.
• Strong follow-up and problem-solving skills, including the confidence to chase missing information and resolve discrepancies independently.
• Clear written and verbal communication skills with the ability to communicate professionally with internal stakeholders, external accountants, suppliers, and consultants.
• Highly organized with the ability to manage competing priorities and recurring deadlines.
• Comfortable using AI and automation tools to improve workflows and reporting.

Preferred Qualifications

• CA or CPA qualification.
• Experience in property development, construction, civil works, or project-based accounting.
• Experience in management accounting, project cost reporting, cash flow tracking, or financial analysis.
• Experience managing intercompany transactions, shareholder loans, property settlements, and project-related expenses.
• Interest in AI tools, workflow automation, and improving finance processes through technology.

Compensation & Benefits

• Salary: AU$3,000/month.
• Opportunities for career growth.
• Opportunity to work in an environment described as “amazing.”

Location

• 100% remote.
• Philippines reporting hours: 9:00AM–6:00PM AU Time.
• Employment type: Full time | Independent Contractor (Direct Hire).