Senior Payroll Analyst

Overview

This role is for a Senior Payroll Analyst who will help ensure accurate and timely, end-to-end payroll processing for 10,000+ employees across 40 states and 6 FEINs, supporting weekly and bi-weekly payroll cycles. The position is remote, with a schedule that closely aligns with eastern time zone hours to support effective communication across the organization.

Responsibilities

• Independently navigate and fully utilize Workday for research, reporting, analysis, and payroll processing.
• Create, gather, and upload payroll data into HCM (i.e., EIBs into Workday).
• Analyze payroll data to support the validation process for both hourly and salaried employees.
• Identify, clean, analyze, interpret, and present payroll-related data to interested parties.
• Prepare settlement and funding documentation.
• Conduct thorough audits to identify and resolve discrepancies promptly.
• Run off-cycle payrolls as needed, including equity-related compensation and year-end reporting.
• Perform quarterly and annual tax reconciliation between the payroll system and an external tax filing cloud instance (ADP Smart Compliance), including W-2 production.
• Understand federal requirements for tax liability analysis and meet semi-weekly depositing deadlines.
• Monitor and update SUI tax rates in the payroll system and external tax filing system; register with new tax jurisdictions for withholding and reporting.
• Adhere to established SOX controls and provide documentation for internal and external auditors.
• Test software update releases, configuration changes, business processes, and other changes in a sandbox environment as needed.
• Provide a customer-focused payroll experience for employees.
• Collaborate with cross-functional teams, including HR, Finance, and IT, to address payroll-related challenges and initiatives.
• Provide guidance and support to team members and stakeholders regarding payroll matters.
• Identify process and system improvement opportunities; lead initiatives to streamline and automate processes to enhance efficiency.
• Support ad hoc requests and special projects as needed.
• Participate in rotating team coverage of a centralized payroll inbox and phone line.

Requirements

• Bachelor’s degree in Accounting, Human Resources, Business Administration, or a related field; or an equivalent combination of education and payroll experience.
• 5+ years of payroll and payroll tax experience, including multi-jurisdictional payroll processing (Mexico and Canada experience is a plus).
• Strong understanding of payroll regulations, compliance, and tax laws.
• Skilled in navigating ADP Tax Services and SmartCompliance ecosystems.
• Proven experience in process improvement and automation initiatives.
• Effective communication and interpersonal skills.
• Proficiency in Excel, including Lookups and Pivot Tables.
• Ability to deliver accurate work on time under rigid weekly deadlines.
• Exceptional acumen with payroll technology and business systems; Workday experience required.
• Occasional travel; ability to work late on Mondays and Tuesdays as needed.

Preferred Qualifications

• Multi-jurisdictional payroll processing experience, including Mexico and Canada, is a plus.

Compensation & Benefits

• Compensation and benefits information not provided in the job description.

Location

• Remote. Candidates must be available to work a schedule that closely aligns with eastern time zone hours.