Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reports to: Senior Manager, Payroll
• Application status: Applications are accepted on a rolling basis and will continue until the position is filled.

This is a remote position. To be eligible for hire, candidates must reside in a state where the employer is registered to do business as an employer. Eligible states currently include:

• AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verification for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects and workflow configurations; participate in Workday testing and release validation, providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently, escalating unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolving routine matters independently and supporting quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities, including pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building.
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, including payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to exercise independent judgment on non-routine payments by verifying source data before finalizing transactions.
• Ability to remain in a stationary position for extended periods while working at a computer (primarily sedentary, home-based role).
• Regular use of standard office equipment (computer, keyboard, mouse, telephone).
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Travel Expectations

• Minimal travel; determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

Compensation & Benefits

• Pay range (salaried, exempt): $70,000–$93,000
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits include:

• Generous Paid Time Off, including major paid holidays.
• Comprehensive Medical, Dental, and Vision coverage via a PPO or HDHP plan (low cost).
• Virtual medical consultations through MDLIVE and mental health services through preferred partners.
• Family-friendly benefits including up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave) and 8 weeks of fully paid parental leave for non-birthing parents, plus adoption assistance, pet insurance, caregiver leave, and fertility benefits.
• 401(k) plan with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and financial wellness resources.
• Professional development support, including access to training programs, certifications, and tuition assistance.

How Performance Is Measured

• 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables.
• Quality and rigor of independent verification applied to non-routine calculations to prevent downstream errors or audit gaps.
• Timely completion, testing accuracy, and adoption of assigned Workday system projects and process improvement initiatives.
• Effective risk management, proactive capacity flagging, and high-quality escalation packages (research + proposed solution) provided to leadership.

Additional Information

• Offers of employment are contingent upon the satisfactory completion of a criminal background check; prior conviction does not automatically rescind an offer and is determined case-by-case in accordance with applicable law.
• Employment is conducted without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

AI Use During the Process

• AI tools may be used for assessment or take-home exercises as long as the work submitted represents your own understanding and abilities.
• AI tools may not be used during live interviews to generate, draft, suggest, or influence responses; all interview answers must be your own original work.