Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reports to: Senior Manager, Payroll

This is a remote position. To be eligible for hire, candidates must reside in a state where the organization is registered to do business as an employer. Eligible states currently include:

• AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

• Travel Expectations: Minimal travel; determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

• Physical Requirements/Demands: Primarily sedentary, home-based role requiring the ability to remain in a stationary position for extended periods while working at a computer. Regular use of standard office equipment, including a computer, keyboard, mouse, and telephone. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Application Period Disclosure: Applications are accepted on a rolling basis and will continue until the position is filled. Interested candidates are encouraged to apply as soon as possible for full consideration.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verifications for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, workflow configurations, and Workday testing, providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently, escalating unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolving routine matters independently and supporting quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities, including pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building.
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, with a track record of executing payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Demonstrated ability to exercise independent judgment on non-routine payments, verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Compensation & Benefits

• Pay Range (salaried, exempt): $70,000–$93,000
• Placement factors: knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits include:

• Generous Paid Time Off and major paid holidays
• Comprehensive medical, dental, and vision coverage through a PPO or HDHP plan at a low cost
• Virtual medical consultations (MDLIVE) and mental health services through some preferred partners
• Family-friendly benefits, including:
  • Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave)
  • 8 weeks of fully paid parental leave for non-birthing parents
  • Adoption assistance, pet insurance, caregiver leave, and fertility benefits
• Financial wellness benefits, including:
  • 401(k) plan with company matching
  • Employer HSA contributions for eligible plans
  • Life & AD&D insurance
  • Flexible spending account options
• Professional development support, including access to training programs, certifications, and tuition assistance

Additional Information

• Success in this role is measured by:

  • 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables
  • Rigor and quality of independent verification for non-routine calculations to prevent downstream errors and audit gaps
  • Timely completion, testing accuracy, and adoption of assigned Workday system projects and process improvement initiatives
  • Effective risk management, proactive capacity flagging, and high-quality escalation packages (research + proposed solution) provided to leadership

• Equal Opportunity: The organization is an Equal Opportunity Employer and conducts employment selection without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

• Background Check: Employment offers are contingent upon satisfactory completion of a criminal background check. Prior conviction does not automatically rescind an offer; determinations are made case-by-case in accordance with applicable law.

• AI Use During Process: AI tools may be used for assessment or take-home exercises as long as submitted work reflects your own understanding and abilities. AI tools may not be used during live interviews to generate, draft, suggest, or influence responses; interview answers must be original.

• Accessibility Accommodations: If assistive technology is needed as a disability accommodation, notify the recruiting team in advance so appropriate, legally compliant accommodations can be considered.

• E-Verify: The organization participates in E-Verify in certain locations as required by law.