Senior Payroll Specialist with French

Overview

This role combines payroll and treasury-related responsibilities, supporting payroll processing for assigned entities and administering key treasury/banking activities. The position is based in Krakow and requires proficiency in French and English.

Responsibilities

Payroll Processing & Administration

• Manage monthly payroll cycles for assigned entities
• Coordinate with external payroll vendors to ensure accurate and timely payroll delivery
• Process new hires, terminations, salary changes, bonuses, benefits, and statutory deductions
• Validate payroll outputs, reconcile discrepancies, and ensure compliance with local labor laws and tax regulations

Compliance & Reporting

• Ensure adherence to payroll regulations, social security requirements, and collective bargaining agreements
• Prepare and submit statutory filings
• Support year-end processes, including annual reconciliations and employee tax documentation
• Maintain audit-ready payroll records and documentation

Stakeholder Management & Communication

• Act as the primary payroll contact for assigned entities
  • Respond to payslip queries, tax questions, and benefit inquiries submitted via a ticketing system
• Collaborate with HR Business Partners, Finance, and local management to resolve payroll issues
• Provide clear, professional communication in both French and English to employees and vendors

Process Improvement & Team Collaboration

• Identify opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy
• Participate in cross-functional projects (e.g., HRIS implementations, payroll system upgrades)
• Provide backup support for other team members during peak periods or absences

Banking & Treasury Support

• Support banking administration requirements including opening/closing bank accounts, signatory management, bank KYC (Know Your Customer) documentation, adding/amending services, and liaising with finance operations and banking partners
• Provide guidance and training to internal business partners with online banking systems and products
• Support cross-functional teams on Treasury issues (such as Accounts Payable, Payroll, Tax, and Finance Operations)
• Support cash management requirements such as cash pooling, intercompany loans, and cash repatriation efforts (including dividends)
• Support EMEA cash forecasting processes
• Support implementation of a Treasury Management System
• Support global Treasury projects and initiatives

Requirements

• 3–5 years of payroll experience, ideally including Belgium, France and/or Netherlands payroll
• Fluency in French and English (written and spoken), with the ability to communicate confidently with employees, vendors, and stakeholders in both languages
• Strong servicing mindset and comfort answering payroll inquiries from employees, managers, business unit controllers, vendors, and governmental agencies (in writing and over the phone)
• Solid understanding of payroll calculations, accounting, taxation, and finance concepts as they relate to payroll in France
• Experience working with external payroll vendors and managing vendor relationships
• Proficiency in Excel (pivot tables, VLOOKUP, data validation) and payroll systems (SAP SuccessFactors or similar HRIS platforms preferred)
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines

Additional basic qualifications (treasury/banking)

• Bachelor’s degree in Accounting, Finance, Economics, or a related field
• Minimum 2 years of experience in a finance or banking environment
• Advanced Excel skills
• Fluent English, both written and spoken
• Excellent attention to detail with a commitment to accuracy and quality
• Strong analytical and problem-solving skills
• Well-organized, proactive, and able to manage priorities effectively
• Ability to work with minimal direct supervision (manager located in different country)

Preferred Qualifications

• Good knowledge and practice in using Workday as a central HRIS platform
• Understanding of multi-country payroll operations and cross-border compliance considerations
• Experience working in corporate treasury, banking, or treasury consultancy
• Experience Treasury Management Systems (implementation and/or usage)
• Experience with financial systems such as SAP, Oracle, or similar ERP platforms
• Advanced degree or certification such as master’s degree, CTP, CPA, CFP
• Interest in process improvements, automation, and finance transformation initiatives

What We Offer

• Private healthcare including dental care
• Life and long-term disability insurance
• Social benefits: Gym card (MULTISPORT), Christmas vouchers, vacation and childcare subsidies
• Allowance for working from home
• Possibility to borrow a screen, a chair, and other IT devices from the office
• Tuition reimbursement
• Referral awards
• Internal career development opportunities in multiple business areas
• Modern office facility in Cracow including parking lot
• Up to 4 additional days of vacation

Location

Krakow