Senior Specialist, Accounts Payable

Overview

This is a fully remote role.

The organization supports drug development through services including neuropharmacology, DMPK, toxicology, bioanalysis, translational medicine, and clinical research phases II through IV.

This Senior Specialist, Accounts Payable role is responsible for managing accounts payable and purchase order activities. You will lead the month-end close process for accounts payable, maintain vendor records, ensure compliance with purchasing policies, and improve departmental service levels. The role also involves mentoring staff, improving processes, and supporting financial operations critical to the organization’s fiscal integrity.

Responsibilities

• Lead AP month-end close, preparing liability accruals and schedules
• Maintain vendor master records with appropriate approvals
• Create and issue purchase orders following established policies
• Enter vendor transactions and file supporting documentation
• Match invoices and purchase orders to receiving documents
• Review invoices and expense reports for accuracy and approval
• Manage AP inbox and transaction filing
• Respond to vendor inquiries and reconcile statements
• Participate in vendor meetings as appropriate
• Process pass-through costs in coordination with accounts receivable
• Purchase kitchen and office supplies using cost containment strategies
• Track delivered packages and secure backup documents
• Order shipping supplies and create online waybills
• Process outgoing mail with correct postage
• Prepare monthly reports, cost trend reviews, and vendor pricing analyses

Requirements

• University or college degree in accounting, finance, or business administration
• Four or more years of experience processing high volumes of complex invoices preferred

Compensation & Benefits

• Company-matched 401(k)
• Company-sponsored Group Life/AD&D insurance
• Short and Long-term Disability Insurance

Location

Fully remote