Senior Specialist, Accounts Payable

Overview

This is a Fully Remote role.

The organization provides specialized research and development services supporting drug development across neuropharmacology, DMPK, toxicology, bioanalysis, translational medicine, and clinical research phases II through IV.

This Senior Specialist, Accounts Payable role is responsible for managing accounts payable and purchase order activities. The position leads the month-end close process for accounts payable, maintains vendor records, ensures compliance with purchasing policies, and supports improvements to departmental service levels. The role also involves mentoring staff and contributing to process improvements that strengthen the organization’s financial operations.

Responsibilities

• Lead AP month-end close, preparing liability accruals and schedules
• Maintain vendor master records with appropriate approvals
• Create and issue purchase orders following established policies
• Enter vendor transactions and file supporting documentation
• Match invoices and purchase orders to receiving documents
• Review invoices and expense reports for accuracy and approval
• Manage the AP inbox and support transaction filing
• Respond to vendor inquiries and reconcile statements
• Participate in vendor meetings as appropriate
• Process pass-through costs in coordination with accounts receivable
• Purchase kitchen and office supplies using cost containment strategies
• Track delivered packages and secure backup documents
• Order shipping supplies and create online waybills
• Process outgoing mail with correct postage
• Prepare monthly reports, cost trend reviews, and vendor pricing analyses

Requirements

• University or college degree in accounting, finance, or business administration
• Four or more years of experience processing high volumes of complex invoices preferred

Compensation & Benefits

• Pay range and compensation package will be determined based on the candidate’s experience, skills, and other relevant factors
• Company-matched 401(k)
• Company-sponsored Group Life/AD&D insurance
• Short and Long-term Disability Insurance

Equal Opportunity Statement

The organization is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.