Sponsored Projects Administrator 1

Overview

Sponsored Projects Services (SPS) is seeking a Sponsored Projects Administrator 1 to perform administrative and financial duties and serve as a resource for the management of grants, contracts, and sponsored programs. The role provides guidance to faculty, researchers, and staff on financial, administrative, and regulatory issues related to applying for and executing sponsored awards and agreements.

This is a regular, ongoing appointment with 1.0 FTE. Salary starts at $60,000 per year and is commensurate with experience.

Compensation Band: OS-OA06 (Fiscal Year 2026-2027)

FLSA Exempt: Yes

Application Review Begins: July 20, 2026; position open until filled.

Responsibilities

Pre-Award

• Intake, review, approve, and submit proposal documents for sponsored projects, including requests for special handling (e.g., cost-sharing, reduced/limited F&A, etc.).
• Work with principal investigator(s) and departmental grant administrators (DGAs) to determine budgetary needs, assist with proposal budget preparation, and perform reviews for accuracy and compliance with University policies, Uniform Guidance (2 CFR 200), or sponsor guidelines and limitations.
• Review/approve pre-award spending indexes.

Award Set-Up

• Review award notifications, noting special terms and conditions.
• Ensure compliance before setting up accounts.
• Create Banner account, input budget, and set reporting dates.

Post-Award

• Monitor, review, and approve sponsored project funds for allowability, allocability, reasonableness, and consistency of treatment.
• Review post-award functions, including new award reviews, annual reviews, close-outs, and JV transfers.
• Compile, review, and submit sponsored project invoicing, financial reporting, prior approval requests, and other sponsor requests/reports as required.

Additional Expectations

• Provide solution-oriented customer service.
• Maintain ethical standards while supporting a complex, increasingly regulated research environment.
• Manage multiple priorities with overlapping deadlines and frequent interruptions.

Minimum Requirements

• Bachelor’s degree
  OR
• Two or more years experience focused in office, clerical work or compliance.

Professional Competencies

• Ability to research, read, interpret, and apply complex and varying regulations.
• Commitment to advancing research goals while navigating federal, state, and university regulations.
• Proficiency with multiple forms of information technology, including web-based tools, word processing, data entry, managing electronic information, and database administration.
• Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.
• Demonstrated effective communication skills, diplomacy, and discretion.
• Excellent organizational skills and attention to detail.
• Ability to work effectively with team members, faculty, staff, and students from diverse backgrounds.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining high customer service.
• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications

• Experience with sponsored projects administration and compliance (governmental, healthcare, etc.).
• Advanced degree in a closely related field.
• Experience in a higher education environment.
• Professional certification(s) related to position (CRA®, CPRA®, or CFRA).
• Experience serving a diverse client/customer base.

Compensation & Benefits

• Salary: Starts at $60,000 per year; commensurate with experience.
• Eligible employees receive a robust benefits package, including health insurance, retirement plans, and paid time off.

Location

Based in Eugene. Remote working arrangements may be considered; candidates who are not local are encouraged to apply.

Application Requirements

Submit the following with the online application:

• A cover letter describing how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements.
• A resume of your educational and professional work experience.
• Names and contact information for three professional references (candidates will be notified prior to contacting references).

Additional Information

• All offers of employment are contingent upon successful completion of a background check.
• The organization is an equal-opportunity employer and is committed to providing reasonable accommodations to applicants and employees with disabilities.