Accounting Specialist

Overview

This role provides data-entry support for Project Accounting and other accounting functions.

Responsibilities

• Maintain job and proposal data in accounting systems
  • Assign job/proposal numbers
  • Maintain job/proposal master list
  • Set up jobs/proposals based on contracted terms
  • Input budgets
  • Maintain/update phase codes
  • Update contract modifications and budget changes
  • Audit contract close-outs
  • Upload job and proposal data into the accounting system
  • Review data for accuracy
• Order bonds, builder’s risk insurance, and certificates of insurance
  • Request letters of bondability, bid, and payment & performance bonds
  • Cancel bonds when projects close
  • Update bonding reports
  • Request builder’s risk premiums and certificates of insurance
• Maintain subcontracts in the accounting system
  • Set up subcontracts
  • Post change orders
  • Assist AP with audit of subcontract values
  • Support subcontract close-outs
• Assist with annual review and audits
  • Compile contract data when requested

Minimum Qualifications

• High school diploma or equivalent; Associate’s degree in accounting or finance, preferred
• Minimum of 2 years of billing, accounting, or accounts payable experience required
• Construction accounting experience, using Sage Intacct, and in a multi-company environment, preferred
• 10-key by touch
• Intermediate Excel skills
• Ability to prioritize and organize, work well under stress, and meet deadlines
• Ability to work in multiple systems and with multiple project managers, administrative support, and management
• Attention to detail and consistency in data entry
• Analytical skills
• Ability to work flexible hours as required to meet deadlines
• Ability to adapt to constant change
• Ability to communicate effectively in person and via telephone/email
• Willingness to learn new things
• Positive attitude and solutions-oriented mindset

Additional Qualifying Factors

• Required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results
• If applicable to the contract: must obtain the appropriate clearance levels required and be able to obtain access to military installations

Compensation & Benefits

• Pay range: $25.00 - $30.00 /hr DOE
• Benefits package includes:
  • Medical, dental, and vision insurance
  • Health Savings Account and Health Reimbursement Account
  • Flexible Spending Account
  • Employer-paid life and disability
  • 401(k) matching
  • Paid time off
  • Other essential benefits

Location

• US-based remote position
• CST is preferred

Physical Requirements

• Ability to maneuver around work sites; see, hear, and verbally communicate with co-workers and clients
• May require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods
• Frequent opportunity to move about and to work outside the office environment for extended periods, with exposure to the elements including extreme heat, cold, wind, rain, or other inclement weather
• Walking over rough and uneven surfaces
• Routine lifting of up to 35 pounds
• If required, proper use of personal protective equipment (PPE) at all times, including but not limited to: hard hats, steel-toed boots, eye protection, respiratory protection, and hearing protection
• Must maintain a constant state of mental alertness

Working Conditions

• Combination of office and outdoor site locations
• Office environment: exposure to computer screens and extensive use of a computer, keyboard, and mouse
• Outdoor environment: walking, driving, and carrying supplies throughout all seasons with exposure to heat and cold conditions, and potentially wildlife
• Occasional exposure to fumes or airborne particles, toxic or caustic chemicals, and loud noise

Equal Opportunity

Equal-opportunity employer. Applicants receive consideration without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Employment Verification and Workplace Status

• Participation in the E-Verify Employment Verification Program
• Drug-free workplace