Sr. Grants & Contracts Analyst (William H. Gates Institute within Population Family Reproductive Health)

Overview

This role provides dedicated professional-level sponsored funds management for more than 80% of time, with responsibility for both pre-award and post-award functions. Work includes, but is not limited to, proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout.

Responsibilities

• Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
• Partner with and serve as the final point of contact for faculty and/or budgetary staff and the Office of Research Administration regarding planning and development of application submissions to federal agencies, private agencies/foundations, and commercial companies.
• Ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature, ensuring accuracy and adherence to relevant guidelines.
• Support timely budget preparation for principal investigator review.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, and related requirements.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status and to departmental leadership as needed.
• Manage post-award processes, including award setup, review, account setup verification, and ensuring staff are set up appropriately.
• Ensure post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Perform other duties as assigned.

Additional Duties

• This role specifically supports an award funded in Nigeria.
• The position will be centralized into Research Administration within 6 months of hire and transition to a new ERP in July 2027.

Minimum Qualifications

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.
• Familiarity with Quickbooks, JEMS.

Required Knowledge & Technical Skills (Intermediate)

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• Intermediate analytical skills.
• Intermediate attention to detail.
• Intermediate grant closeout procedures.
• Intermediate grant proposal preparation.
• Intermediate grant regulations.
• Intermediate grants and contracts management.
• Intermediate oral and written communications.
• Intermediate record keeping.
• Intermediate regulatory compliance.
• Intermediate relationship management.

Compensation & Benefits

• Starting Salary Range: $64,470 - $112,850 Annually (Commensurate w/exp.)
• Employee group: Full Time
• FLSA Status: Exempt

Schedule

• Monday to Friday: 8:30am – 5:00pm

Location

• Remote

Classification

• Classified Title: Sr. Grants & Contracts Analyst
• Role/Level/Range: ATP/04/PD

Department

• Department name: PFRH Gates Institute
• Personnel area: School of Public Health