Staff Accountant

Overview

The organization is seeking a detail-oriented, highly analytical Staff Accountant to join its finance team. This role will focus on multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and associated entities.

Responsibilities

Payroll & Expense Accounting

• Execute bi-weekly payroll runs and reconcile activity to QuickBooks Online (QBO).
• Prepare payroll journal entries.
• Reconcile balance sheet liabilities (taxes, benefits).
• Maintain recurring shared-cost allocation schedules per Controller guidelines.
• Assist with intercompany accounting and reconciliations.

Accounts Payable Support (Partnering with AP Lead)

• Review coding and classification.
• Reconcile AP activity to the general ledger.
• Support vendor record maintenance.
• Resolve vendor, coding, and payment discrepancies.
• Provide backup AP coverage as needed.

Revenue & Cash Reconciliation

• Reconcile cash receipts, deposits, billing records, and revenue activity.
• Investigate variances across bank reports, billing systems, and the general ledger.
• Support accounts receivable accounting.
• Escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Support QBO cleanup.
• Drive process efficiencies to reduce manual work.
• Adapt procedures as locations, providers, and services are added.

Requirements

• Strong general ledger experience.
• Understanding of multi-entity healthcare or multi-location accounting.
• Comfortable working in dynamic, US-aligned remote workflows.
• Ability to prepare underlying accounting work for Controller review, including reconciliations, journal entries, schedules, and supporting documentation.
• Ability to proactively raise discrepancies or questions requiring Controller guidance.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent certification.
• 3 to 5+ years of progressive accounting experience.
• Direct hands-on experience managing financial accounting for multi-entity, multi-location, or multi-subsidiary structures (healthcare/medical practice experience preferred).
• Experience with cloud accounting software (QuickBooks Online, NetSuite, Sage Intacct, or similar).
• Advanced MS Excel skills (pivot tables, VLOOKUP/XLOOKUP, SUMIFS).
• Excellent written and spoken English communication skills.

Compensation & Benefits

• Not specified.

Location & Work Arrangement

• Full-time remote position.
• Expected to maintain regular working hours aligned with the U.S. Central Time Zone.
• Ability to work remotely with a stable high-speed internet connection.
• Ability to overlap with US Central Time (CT) business hours.