Staff Accountant (AP/AR)

Overview

A growing organization is seeking a Staff Accountant to manage the day-to-day execution of accounts payable (AP) and accounts receivable (AR) processes. This role will be the primary owner of vendor invoicing and payments on the AP side, as well as customer billing, collections, and cash application on the AR side, utilizing QuickBooks Online, Sequence, and Salesforce.

This position focuses on execution, maintaining and documenting AP/AR workflows, and becoming the go-to person for invoicing, vendor payments, and cash application. More complex accounting decisions such as contract structuring, revenue recognition, and deferred revenue are handled by senior team members, with whom the Staff Accountant will collaborate and learn.

Responsibilities

Within 3 months:

• Learn and become proficient in AP and AR workflows across QuickBooks Online, Sequence, and Salesforce.
• Process vendor invoices, code entries, run payments, and reconcile vendor statements.
• Create and issue customer invoices from signed contracts, apply cash receipts, and monitor AR aging reports.
• Collaborate with Senior Accountant and Accounting Manager to understand how AP and AR contribute to the monthly close.

Within 6 months:

• Independently manage full AP payment cycles and AR collections, proactively identifying exceptions.
• Reconcile billing data flow between Sequence and QuickBooks, resolving discrepancies.
• Support month-end AP/AR reconciliations and accruals, including accrued expenses and deferred revenue schedules.
• Build strong working relationships with Sales, Customer Success, and vendors to resolve billing and payment issues.

Within 9 months:

• Own process documentation for AP and AR workflows and identify automation opportunities.
• Support ASC 606 documentation for standard revenue contracts under guidance.
• Assist with audit preparation by compiling AP/AR schedules and supporting documents.
• Take on expanded responsibilities as the accounting function grows, progressing toward a Senior Accountant role.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience.
• 1–3 years of accounting experience, including exposure to accounts payable or accounts receivable.
• Working knowledge of U.S. GAAP fundamentals.
• Familiarity with accounting and billing systems such as QuickBooks Online, Sequence, Salesforce, or similar.
• Strong attention to detail and consistent follow-through on recurring processes.
• Proficiency in Excel or Google Sheets, including VLOOKUPs and pivot tables.
• Clear written and verbal communication skills, including interaction with vendors and customers.
• Proactive and coachable mindset with a desire to grow technical accounting skills.

Preferred Qualifications

• Experience with process documentation and identifying automation opportunities.
• Understanding of ASC 606 revenue recognition standards.
• Ability to collaborate cross-functionally with Sales, Customer Success, and vendors.

Compensation & Benefits

• Remote work flexibility from any location.
• Biannual off-site team events.
• Flexible paid time off.
• Stock options as part of the compensation package.
• Budget for home office setup.
• Budget for work-related travel and co-working spaces.
• Comprehensive health and dental insurance coverage.

Location

Remote (work from anywhere)

Note: This role may evolve as business needs change, requiring flexibility and adaptability.