Staff Accountant

Overview

The organization is seeking a detail-oriented, highly analytical Staff Accountant to join the finance team. This role will focus on managing multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and related entities.

This is a full-time remote position. Regular working hours are expected to align with the U.S. Central Time Zone, including overlap with US Central Time (CT) business hours.

Responsibilities

Payroll & Expense Accounting

• Execute bi-weekly payroll runs through ADP and reconcile activity to QuickBooks Online.
• Prepare payroll journal entries.
• Reconcile balance sheet liabilities (taxes, benefits).
• Maintain recurring shared-cost allocation schedules per Controller guidelines.
• Assist with intercompany accounting and reconciliations.

Accounts Payable Support (partnering with the AP Lead)

• Review coding and classification, reconcile AP activity to the general ledger, and support vendor record maintenance.
• Resolve vendor, coding, and payment discrepancies.
• Provide backup AP coverage as needed.

Revenue & Cash Reconciliation

• Reconcile cash receipts, deposits, billing records, and revenue activity.
• Investigate variances across bank reports, billing systems, and the general ledger.
• Support accounts receivable accounting and escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Support QuickBooks Online cleanup.
• Drive process efficiencies to reduce manual work.
• Adapt procedures as locations, providers, and services are added.

Collaboration and Quality Control

• Prepare underlying accounting work for Controller review, including reconciliations, journal entries, schedules, and supporting documentation.
• Proactively raise discrepancies or questions that require Controller guidance.

Requirements

• General ledger experience.
• Experience with multi-entity healthcare or multi-location accounting.
• Ability to work effectively in dynamic, US-aligned remote workflows.
• Ability to work remotely with a stable high-speed internet connection.
• Excellent written and spoken English communication skills.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent certification (plus).
• 3 to 5+ years of progressive accounting experience.
• Direct, hands-on experience managing financial accounting for multi-entity, multi-location, or multi-subsidiary structures (healthcare/medical practice experience preferred).
• Experience with cloud accounting software (QuickBooks Online, NetSuite, Sage Intacct, or similar).
• Advanced MS Excel skills, including pivot tables and functions such as VLOOKUP/XLOOKUP and SUMIFS.

Compensation & Benefits

Compensation and benefits details were not provided in the job description.

Location

• Full-time remote position
• Must overlap with U.S. Central Time (CT) business hours and maintain regular working hours aligned with the U.S. Central Time Zone