Staff Accountant

Overview

The organization is seeking a Staff Accountant to support the Controller. This role focuses on accounts payable and receivable, month-end close activities, account reconciliations, and retailer deduction work.

Responsibilities

• Process vendor invoices in Bill.com, including coding, matching to POs and receipts, and approval routing
• Manage 3-way match through Fulfil
• Manage vendor setup, W-9s, and 1099s
• Reconcile vendor statements
• Review credit card transactions for receipts and accurate coding
• Invoice customers
• Apply cash and remittances and research short-pays
• Own the AR aging and follow up on past-due accounts
• Set up new customers in accounting systems and maintain credit terms
• Prepare journal entries for accruals
• Reconcile the bank, credit card, and clearing accounts monthly
• Reconcile the Bill.com clearing account
• Provide status on all aging A/R and A/P
• Track and reconcile customer deductions, chargebacks, promotions, and trade spend
• Manage month-end accruals and assigned balance sheet reconciliations
• Manage the 1099 process
• Document processes and help strengthen internal controls
• Assist with system integrations, automation, and ad hoc analysis
• Perform other duties as assigned
• Minimal travel required

Requirements

• Solid grasp of GAAP, accrual accounting, and the full close cycle
• Hands-on experience with full-cycle AP and AR
• Strong Excel skills (lookups, pivot tables, working with large data exports)
• Detail-oriented, organized, and comfortable owning deadlines
• Familiarity with Fulfil, QuickBooks Online, Bill.com, Ramp, and Glimpse (plus)

Preferred Qualifications

• Experience with retailer EDI invoicing, deductions, and trade spend (Costco, Walmart, UNFI, Kehe)
• Interest in automation, SQL or BI tools, and a desire to use AI to build better processes

Education & Experience

• 2–4 years of accounting experience, ideally in manufacturing, CPG, or food
• Bachelor’s degree in accounting preferred

Compensation & Benefits

• Pay range: $70,000 - $80,000 USD per year
• Comprehensive health coverage including medical, dental, and vision insurance (employer covers 75% of employee premiums & 25% of dependent premiums)
• Optional Extra Protection for Life & AD&D (with guarantee issue amounts at time of hire), Hospital, and Short Term Disability
• 401(k) plan

Location

• 100% remote (work from a home office)
• To be eligible, you’ll need to live in and work from one of these states: California, Illinois, Michigan, Missouri, Texas, Washington, or Wisconsin

Schedule

• Full-time, 40 hours per week
• Monday–Friday, standard business hours

Work Environment & Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Reliable internet connection and a quiet workspace