Staff Accountant

Overview

This organization is seeking a detail-oriented, highly analytical Staff Accountant to join the finance team. The role focuses on multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and associated entities.

This is a full-time remote position with regular working hours aligned with the U.S. Central Time Zone, including overlap with US Central Time (CT) business hours.

Responsibilities

Payroll & Expense Accounting

• ADP Processing: Execute bi-weekly payroll runs and reconcile activity to QuickBooks Online.
• General Ledger & Allocations:
  • Prepare payroll journal entries.
  • Reconcile balance sheet liabilities (taxes, benefits).
  • Maintain recurring shared-cost allocation schedules per Controller guidelines.
• Intercompany: Assist with intercompany accounting and reconciliations.

Accounts Payable Support (in partnership with the AP Lead)

• GL Accuracy: Review coding and classification, reconcile AP activity to the general ledger, and support vendor record maintenance.
• Resolution & Backup: Resolve vendor, coding, and payment discrepancies and provide backup AP coverage as needed.

Revenue & Cash Reconciliation

• Cash & Revenue: Reconcile cash receipts, deposits, billing records, and revenue activity; investigate variances across bank reports, billing systems, and the GL.
• AR & Escalations: Support accounts receivable accounting and escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Month-End & Documentation: Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Data Quality & Scaling: Support QuickBooks Online cleanup, drive process efficiencies to reduce manual work, and adapt procedures as locations, providers, and services expand.

Requirements

• Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: 3 to 5+ years of progressive accounting experience.
• Multi-Entity Background: Direct hands-on experience managing financial accounting for multi-entity, multi-location, or multi-subsidiary structures (healthcare/medical practice experience preferred).
• General Ledger Skills: Strong general ledger experience.
• Technical Proficiency:
  • Experience with cloud accounting software (QuickBooks Online, NetSuite, Sage Intacct, or similar).
  • Advanced MS Excel skills (pivot tables, VLOOKUP/XLOOKUP, SUMIFS).
• Communication: Excellent written and spoken English communication skills.
• Remote Work Capability: Ability to work remotely with a stable high-speed internet connection and overlap with US Central Time (CT) business hours.

Preferred Qualifications

• CPA or equivalent certification.

Compensation & Benefits

• Not specified in the job description.

Location

• Full-time remote position with regular working hours aligned with the U.S. Central Time Zone (CT).