Staff Accountant

Overview

The organization is seeking a detail-oriented, highly analytical Staff Accountant to join a growing finance team. This role focuses on managing multi-entity financial recordkeeping, intercompany reconciliations, month-end closing procedures, and financial reporting across 16 clinic locations and associated entities. The position supports the Controller by preparing underlying accounting work and proactively raising discrepancies or questions.

This is a full-time remote position. Regular working hours must align with the U.S. Central Time Zone, with an ability to overlap with US Central Time (CT) business hours from a stable high-speed internet connection.

Responsibilities

Payroll & Expense Accounting

• Execute bi-weekly payroll runs through ADP and reconcile activity to QuickBooks Online.
• Prepare payroll journal entries.
• Reconcile balance sheet liabilities (taxes, benefits).
• Maintain recurring shared-cost allocation schedules per Controller guidelines.
• Assist with intercompany accounting and reconciliations.

Accounts Payable Support (Partnering with AP Lead)

• Review coding and classification.
• Reconcile AP activity to the general ledger.
• Support vendor record maintenance.
• Resolve vendor, coding, and payment discrepancies.
• Provide backup AP coverage as needed (in tandem with the part-time Accounts Payable Lead).

Revenue & Cash Reconciliation

• Reconcile cash receipts, deposits, billing records, and revenue activity.
• Investigate variances across bank reports, billing systems, and the general ledger.
• Support accounts receivable accounting.
• Escalate judgment-based matters to the Controller.

Accounting Operations & Continuous Improvement

• Maintain close checklists, workpapers, and documentation for recurring processes, audits, and tax requests.
• Support QuickBooks Online cleanup.
• Drive process efficiencies to reduce manual work.
• Adapt procedures as locations, providers, and services are added.

Requirements

• Strong general ledger experience.
• Experience supporting multi-entity, multi-location, or multi-subsidiary accounting (healthcare/medical practice experience preferred).
• 3 to 5+ years of progressive accounting experience.
• Experience with cloud accounting software (QuickBooks Online, NetSuite, Sage Intacct, or similar).
• Advanced MS Excel skills, including pivot tables and functions such as VLOOKUP/XLOOKUP and SUMIFS.
• Excellent written and spoken English communication skills.
• Ability to work remotely with a stable high-speed internet connection and overlap with U.S. Central Time (CT) business hours.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent certification.

Compensation & Benefits

Not specified in the provided job description.

Location

Full-time remote position; must overlap with U.S. Central Time (CT) business hours.