Stock Administrator
Overview
This role is a Virtual First position, hiring in Zones 2 and 3 (based on your remote-work location zip code). If you’re within 100 miles of a listed metro area (straight-line radius), you’re included in that Zone.
This role administers the organization’s global equity programs and supports the development of a dynamic equity administration team. The position requires prior stock administration experience in a global setting, CEP credentials, and experience delivering strong customer service to equity participants at all levels.
Cross-functional collaboration will include Payroll, People Operations, Tax, and Accounting, along with support for special projects such as compensation planning, acquisitions, mobility, compliance, and securities law matters.
Responsibilities
- Administer equity transactions, including restricted stock unit (RSU) releases and new equity award grants, in accordance with SOX controls, while maintaining complete and accurate documentation
- Reconcile equity award activity across company, broker, and transfer agent records on an ongoing basis
- Support SOX compliance, quarterly reviews, and year-end audits by collaborating with internal and external auditors and the global Finance team
- Develop employee communications and educational materials to help participants understand the equity program and the value of their awards
- Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions
- Assist with preparing and filing SEC Forms 3, 4, and 5 and supporting proxy statement disclosures, as needed
- Support maintenance of the Workday–Shareworks integration, including monitoring data accuracy and resolving discrepancies
Requirements
- 1–3 years of experience in equity administration or equity compensation consulting
- General knowledge of GAAP accounting, payroll processes, and basic taxation principles
- Strong analytical and organizational skills
- Excellent attention to detail
- Ability to work effectively in a fast-paced environment
Preferred Qualifications
- Experience with the Shareworks equity administration platform
- Knowledge of applicable SEC regulations, Section 16 reporting requirements, and trading window administration
- Completion of Level 1 or higher of the Certified Equity Professional (CEP)
Compensation & Benefits
Salary
- US Zone 1: This role is not available in Zone 1
- US Zone 2: $90,300—$122,100 USD
- US Zone 3: $80,200—$108,600 USD
The range(s) listed above is the expected annual salary/OTE (On-Target Earnings) for this role, subject to change.
Salary/OTE is one component of the organization’s total rewards package. All regular employees are also eligible for a corporate bonus program or a sales incentive (target included in OTE) and stock in the form of Restricted Stock Units (RSUs).
Individual starting pay is determined based on factors including job and level, location/metropolitan area, skillset, and peer compensation. The organization targets most new hire offers between the minimum up to the middle of the range.
Virtual First travel expectations
This role requires travel to offsites and various other team gatherings (approximately 5–10% of the year or 2–3 days per quarter). Advance notice is provided when possible.
Location
Virtual First. Hiring is in Zones 2 and 3 based on the employee’s remote-work location zip code and proximity rules described above.
Current US Zone locations are as follows:
- US Zone 1: San Francisco metro, New York City metro, or Seattle metro
- US Zone 2: California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Illinois (Chicago metro), Indiana (Chicago metro), Maryland, Massachusetts, Michigan (Chicago metro), New Hampshire, New Jersey (outside NYC metro), New York (outside NYC metro), Oregon, Pennsylvania (D.C. metro), Pennsylvania (outside NYC metro), Texas (Austin metro) Virginia (DC metro), Washington (outside Seattle metro), Washington DC metro, West Virginia (DC metro), Wisconsin (Chicago metro)
- US Zone 3: All other US locations