TRAVEL & EXPENSE SUPERVISOR

Overview

A fully remote Travel & Expense Supervisor position is available to support the administration, governance, and continuous improvement of travel, expense, and corporate card programs.

This role provides functional oversight of travel policies, expense management systems, corporate card administration, vendor relationships, and reporting processes—partnering with internal stakeholders and external vendors to ensure compliance, cost efficiency, and a positive user experience.

Responsibilities

Travel, Expense & Corporate Card Program Management (50%)

• Develop, maintain, and enforce company travel, expense, and corporate card policies.
• Manage relationships with travel management companies, expense system providers, and other travel-related vendors.
• Oversee the corporate card program, including:
  • New account setup and employee terminations
  • Monitoring traveler and purchasing card (P-Card) activity
  • Vendor onboarding and administration
  • Review of delinquent payments and policy compliance
  • Administration of rebate and incentive programs
• Identify opportunities to improve travel and expense processes, controls, and user experience.

Reporting, Analysis & Compliance (35%)

• Prepare and deliver reporting and analysis to support expense management, budget oversight, and policy compliance.
• Ensure recurring reports are accurate, complete, and distributed timely.
• Provide ad hoc reporting and analysis for senior leadership and business stakeholders.
• Monitor spending trends and recommend actions to improve compliance and cost containment.

Vendor & Contract Management (10%)

• Support the negotiation and administration of travel-related contracts and supplier agreements.
• Partner with preferred travel vendors to ensure high-quality service while maximizing cost savings and value.
• Evaluate vendor performance and recommend improvements when appropriate.

Customer Support & Operational Excellence (5%)

• Provide training and guidance to employees regarding travel, expense, and corporate card policies and procedures.
• Participate in team meetings and support continuous improvement initiatives within Accounts Payable.
• Assist with year-end close activities, internal and external audits, and other special projects as needed.
• Deliver a high level of customer service to employees, leaders, and business partners.

Requirements

• High school diploma or equivalent required.
• Minimum of 5 years of experience in finance, accounting, accounts payable, travel and expense management, or a related analytical role.
• Experience working with financial systems and business software applications required.

Preferred Qualifications

• Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field.
• Experience administering corporate card and expense management programs.
• Experience with expense management platforms and travel management systems.

Technical Skills

• Intermediate proficiency in Microsoft Excel, including reporting and data analysis.
• Proficiency with Microsoft Outlook and web-based business applications.

Working Conditions & Physical Requirements

• Fully remote position.
• Work is primarily sedentary and typically involves sitting for extended periods while working on a computer.
• Occasional walking, standing, bending, carrying light materials, and participating in meetings may be required.
• No special physical demands are necessary to perform the essential functions of the position.
• Some walking, standing, bending, and occasional moving/setting up of computers (e.g., desktops, monitors, printers, and other small hardware) may be required.

Compensation & Benefits

• Competitive salary and benefits package including:
  • Medical, dental, vision, and life insurance
  • Paid vacation and sick days
  • Paid holidays
  • Tuition reimbursement
  • 401(k) with company match

Additional Information

• The employer does not provide visa sponsorship for this position.
• Applicants must be currently authorized to work in the U.S.