Vendor Relations Accounts Payable Specialist

Overview

This role supports the organization’s finance function by managing complex accounts payable and vendor-related activities. The position partners with Merchandising, Supplier Relationship Managers, and Distribution and Fulfillment teams to help ensure accurate, timely invoice processing and strong vendor relationships.

Responsibilities

• Perform complex accounts payable processes and transactions across multiple source systems.
• Reconcile and verify invoices, deductions, paybacks, purchases, inventory, receipts, and adjustments for accuracy.
• Process invoices to the appropriate ledger accounts, cross-reference purchase orders, identify missing information, verify delivery of goods or services, and adjust for returns.
• Investigate vendor issues, identify root causes, and educate partners on ways to reduce future disputes.
• Monitor vendor debit balances and participate in monthly merchant meetings focused on collections and accounts payable issues.
• Manage special-priority vendors and facilitate conference calls to resolve concerns and keep activity moving.
• Research, resolve, and process expense invoice exceptions for purchase order and non-purchase order activity in ePAS/Coupa.
• Research and correct aged invoices, aged credits, and vendor credit memos to ensure timely processing.
• Support merger and acquisition payables integration and offshore operations through quality-control and audit checks.
• Assist with internal check-processing reconciliations, meet performance targets, and contribute to continuous improvement efforts.

Requirements (Basic Qualifications)

• 2+ years of experience with a comprehensive understanding of accounts payable processes.
• 2+ years of experience with accounts payable systems and complex invoice-processing workflows.
• 2+ years of Intermediate Microsoft Excel skills and proficiency with Microsoft Office.
• 1–2 years with Oracle Systems.
• Understanding of basic accounting processes.
• Demonstrated analytical and problem-solving skills with the ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with ePAS/Coupa or similar purchase order and expense invoice-processing platforms.
• Experience with vendor reconciliations, debit balances, settlements, deductions, paybacks, and credit memos.
• Experience supporting payables integrations, offshore operations, quality-control reviews, or audit checks.

Compensation & Benefits

• Flexible PTO (14 days) and Holiday Schedule (7 observed paid holidays)
• Online and Retail Discounts
• Company Match 401(k)
• Physical and Mental Health Wellness programs
• Inclusive culture with associate-led Business Resource Groups

Location

Not specified in the provided job description.