Virtual Accountant

Overview

This role provides the foundational financial data layer for a portfolio of professional services business owners. As a Virtual Accountant, you reconcile accounts, ensure data is properly vouched, and complete month-end close work. You also serve as the point of contact for accounting-related questions, helping ensure the numbers analysts and finance leadership rely on are accurate, timely, and trustworthy.

Responsibilities

Transactional Accounting & Month-End Close

• Perform bank and credit card reconciliations across an assigned client portfolio.
• Process accounts payable and accounts receivable transactions accurately and on schedule.
• Record payroll journal entries and support revenue recognition entries as directed.
• Execute month-end close procedures, including preparing appropriate schedules and supporting documentation, delivering reviewable work.
• Maintain clean, vouchable audit trails for all transactions.

Client Communication & Relationship

• Communicate directly with founders and client contacts daily to gather information, clarify transactions, and resolve open items.
• Respond to client inquiries within one business day.
• Proactively inform clients of status, questions, or delays—clients should never have to chase updates.
• Represent the organization professionally in all client interactions as the face of the accounting work.

Process Improvement & Leverage

• Follow established procedures and document any deviations or updates.
• Identify recurring issues or inefficiencies and suggest improvements to Ann or leadership.
• Actively look for opportunities to use AI and automation to reduce manual effort and improve quality.
• Document time daily in Teamwork without being chased.

Requirements

• 5 or more years managing transactional accounting for multiple clients at the same time.
• Experience in outsourced accounting firms, virtual practices, multi-client bookkeeping environments, and/or public accounting.
• Comfortable discussing business performance and accounting details with founders and business owners.
• Fluent in QuickBooks Online, including bank feeds, reconciliations, and month-end close.
• Experience meeting monthly close deadlines in a high-volume, deadline-driven environment, with an ability to explain exactly how deadlines were met.
• Tech savvy and genuinely knowledgeable about AI, already using it in work and interested in advancing further.
• Self-starter who takes ownership on a small team, runs their own playbook without constant oversight, and brings fixes when issues arise.

First 90 Days Success Looks Like

• Fully onboarded to the organization’s stack and independently managing an assigned portfolio.
• Completed at least two full monthly close cycles with clean, reviewable work that meets established standards.
• Clients know who you are, feel supported, and trust you with their books.
• Identified at least two ideas that use AI or better process to make the work faster or cleaner, and brought them to leadership.

Compensation & Benefits

Not specified in the provided description.

Location

Virtual role (location not specified in the provided description).