11_Accounts Payable / Accounts Receivable Specialists

Overview

This role involves handling both Accounts Payable (AP) and Accounts Receivable (AR) for small and mid-sized U.S. companies (primarily in construction, distribution, manufacturing, and professional services). The position is 100% remote from Mexico.

You’ll work Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time, supporting AP/AR processing and month-end close activities.

Responsibilities

Accounts Payable (AP)

• Receive, code, and enter vendor bills; match bills to purchase orders and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies via email or phone.
• Collect W-9s and maintain up-to-date vendor records for 1099 reporting.

Accounts Receivable (AR)

• Create and send customer invoices, including progress billing when needed.
• Apply customer payments and keep the aging report clean.
• Follow up on overdue invoices via email and phone in English.
• Support month-end close by performing AP/AR reconciliations for the bookkeeper or controller.

Requirements

• Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR).
• Hands-on experience with QuickBooks Online or QuickBooks Desktop.
• Intermediate English (B1+) for professional emails and phone calls.
• Strong Excel skills (lookups, pivot tables, and reconciliations).
• Knowledge of invoice processing, vendor payments, billing, payment application, and collections.
• Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.
• Ability to work as an independent contractor and issue CFDI invoices (RFC).
• Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099).
• Experience with Bill.com, Ramp, Sage, or NetSuite.
• Construction industry or progress billing experience.
• Degree or studies in Accounting or Finance.

Preferred Qualifications

• Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).
• Familiarity with tools such as Bill.com, Ramp, Sage, NetSuite, or similar.
• Construction billing experience, including progress billing, retainage, and lien waivers.

Compensation & Benefits

Not specified in the provided job description.

Location

100% remote from Mexico. Work schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.