Account Payable Clerk - Full Time

Overview

This role supports the accounting department as a full-time Accounts Payable Clerk. Responsibilities include processing and posting payments, handling vendor communications, and managing the accounts payable inbox. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

Invoice Processing & Workflow (Concur AP Invoice)

• Process vendor invoices through Concur AP Invoice, including reviewing invoices for completeness and accuracy
• Verify proper invoice coding (GL account, cost center, business unit)
• Route invoices for approval according to company policy
• Ensure invoices are processed in line with close deadlines to minimize rework
• Monitor invoice queues and follow up on pending approvals

Vendor & Payment Support

• Assist with vendor setup and maintenance, ensuring required documentation is complete
• Respond to vendor inquiries regarding invoice status and payment timing
• Coordinate with accounting to resolve invoice discrepancies
• Perform monthly reconciliation of key vendor statements to AP records

Controls, Accuracy & Compliance

• Verify invoice details including vendor name, remit-to information, invoice date, amount, duplication, approvals, and supporting documentation
• Adhere to internal controls and segregation of duties
• Escalate issues, exceptions, or policy concerns as appropriate

Month-End Support

• Ensure invoices are processed timely to support accurate month-end close
• Assist with accrual support and documentation as needed
• Maintain organized records for audit and review

Requirements

• High school diploma or equivalent (Associate’s degree in Accounting or Business preferred)
• 1–2 years of accounts payable or invoice processing experience
• Experience working in Concur AP Invoice or similar AP workflow systems
• Strong attention to detail and ability to follow established procedures
• Basic understanding of accounting concepts and invoice coding

Preferred Qualifications

• Experience in a multi-entity or multi-location environment
• Familiarity with ERP systems (e.g., Microsoft Dynamics GP / Great Plains)
• Manufacturing or operations experience
• Intermediate Excel skills