Accountant

Overview

This role manages day-to-day accounting operations and monthly financial reporting across multiple business entities. Responsibilities include bookkeeping, accounts payable and receivable, payroll processing, intercompany accounting, reconciliations, and month-end close. The position supports accurate financial records, timely reporting, and compliance with applicable US accounting and payroll requirements.

Responsibilities

General Accounting and Bookkeeping

• Manage day-to-day bookkeeping in QuickBooks Online (QBO), including bank feeds, transaction recording, and maintenance of vendor and client records.
• Prepare journal entries, accruals, revenue allocations, and month-end adjustments.
• Maintain accurate accounting records across multiple entities, ensuring proper transaction classification and documentation.

Accounts Payable and Vendor Management

• Review and record vendor invoices, ensuring appropriate supporting documentation and approvals.
• Monitor outstanding bills, resolve payment discrepancies, and process payments through Airwallex and other banking platforms.
• Maintain vendor records and collect W-9 forms to support US 1099 reporting requirements.

Client Invoicing and Accounts Receivable

• Prepare and issue client invoices according to agreed billing schedules and maintain invoicing trackers.
• Monitor outstanding receivables, follow up on overdue invoices, and coordinate collections.
• Record revenue allocations, credits, and accrued receivables while resolving billing discrepancies.

Payroll Administration

• Process payroll through Fingercheck and ensure accurate recording of payroll transactions.
• Reconcile payroll-related bank transactions, wages, and payroll tax withdrawals.
• Maintain payroll records, distribute reports to relevant stakeholders, and support US payroll compliance.

Intercompany Accounting and Allocations

• Prepare monthly intercompany cost allocations and record expenses paid on behalf of related entities.
• Reconcile intercompany balances, investigate discrepancies, and prepare intercompany invoices.
• Monitor intercompany collections and ensure transactions are accurately recorded at month-end.

Bank and Balance Sheet Reconciliations

• Perform monthly reconciliations of bank accounts, credit cards, payment platforms, and balance sheet accounts.
• Reconcile accounts maintained through Chase, Airwallex, Wise, Ayannah, and other financial institutions.
• Investigate discrepancies and ensure timely resolution of outstanding reconciling items.

Month-End Close and Financial Reporting

• Coordinate month-end closing activities to ensure transactions, adjustments, and reconciliations are completed on time.
• Prepare monthly profit and loss statements, balance sheets, and supporting financial schedules.
• Review reports prepared by the external bookkeeping partner, identify discrepancies, and coordinate corrections.
• Prepare monthly sales commission calculations and update budgets to monitor financial performance.
• Provide timely and accurate financial reports to management to support business decisions.

Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• Relevant experience in accounting or bookkeeping, preferably supporting US-based businesses.
• Hands-on experience with QuickBooks Online, bank reconciliations, accounts payable/receivable, and month-end closing.
• Familiarity with US payroll processing, W-9 documentation, and 1099 reporting requirements.
• Experience in multi-entity accounting and intercompany transactions is preferred.
• Proficiency in Microsoft Excel and familiarity with payroll and payment platforms such as Fingercheck, Airwallex, and Wise.
• Strong analytical skills, attention to detail, organizational abilities, and ability to meet deadlines independently.
• Good communication skills, integrity, and proactive approach to resolving accounting issues.

Essential Requirements (Tools and Connectivity)

• Reliable computer and noise-canceling headset.
• Second monitor for enhanced productivity.
• Stable internet connection and a backup internet connection.

Compensation & Benefits

• Service fee: Industry standards applicable to the state, depending on work experience and level of expertise.

Location

Remote position in the United States or Israel.