Treasury Specialist

Overview

This independent contractor role is for a Treasury Specialist (Senior Treasury Analyst) supporting day-to-day treasury operations for a portfolio spanning several hundred property and ownership entities. Cash is held across many bank accounts and owners, and the role ensures payments, transfers, and lender debits land in the correct accounts on time with a clean audit trail.

Schedule: Six hours of daily overlap with US Pacific business hours (8:00 a.m. – 2:00 p.m. PT), Monday through Friday.
Engagement: Independent contractor, full-time hours (approximately 40 hours per week).
Location: Remote — Philippines.

Responsibilities

Cash positioning and balance tracking

• Maintain daily and weekly cash position across all managed bank accounts, by entity and by ownership group.
• Reconcile tracked balances to bank portals and the accounting system; investigate and clear differences rather than recording variances.
• Flag accounts trending toward shortfall with enough lead time to support funding decisions.
• Keep an accurate account inventory, including openings, closings, signers, ownership changes, and entity renames.

Wires and ACH execution support

• Prepare wires and ACH transactions for review and approval, with complete supporting documentation.
• Verify payee banking details against an independent source before queuing payments and apply callback verification for any new or changed instruction.
• Track same-day cutoffs across banking partners and sequence the queue so time-critical items clear on the intended date.
• Confirm settlement and follow returns, rejects, and recalls through to resolution.

Lender forms and ACH authorizations

• Complete and maintain lender banking forms, ACH debit authorizations, payment change notices, and voided-check/bank-letter packages.
• Maintain a current register of which lender debits which account, on what day, for what amount, and update it whenever an account or amount changes.
• Coordinate signatures, notarizations, and lender confirmations; ensure forms progress to written acknowledgment (submitted is not completed).

Loan payment and funds tracking

• Track scheduled debt service across the portfolio by property and lender (due date, amount, funding account, and clearing status).
• Identify upcoming payments where property cash will not cover the debit and assemble funding options for review.
• Monitor funds movement between related entities and accounts so each transfer is supported and recorded on both sides.
• Reconcile scheduled vs. cleared activity each cycle and escalate exceptions.

AP decisioning and payment batches

• Review open payables against available cash by property and recommend approve, hold, or partial-pay with stated reasoning.
• Prioritize by exposure rather than by age (e.g., utilities at shutoff risk, taxes and insurance, debt service, and lien-capable vendors before discretionary spend).
• Build payment batches for approval; release and record them only once approved.
• Resolve vendor payment inquiries and maintain clean vendor remittance data.

Client onboarding (treasury side)

• Stand up treasury footprint for new clients or properties: account openings, signer/user setup, portal access, ACH and wire templates, and lender debit authorizations.
• Establish the opening cash position and reconcile it to the prior manager handover.
• Redirect lender debits, utility autopays, and recurring transfers to new accounts and confirm each has moved.
• Document client treasury setup so others can take over.

Bank relationship transitions

• Support account migrations between banking partners (mapping, opening, funding, parallel running, and closing, entity by entity).
• Maintain a cutover tracker (what has moved, what is pending, and what is still debiting the old account), kept current daily during transitions.
• Test new payment rails and templates prior to live volume runs.
• Confirm recurring debits and credits are repointed before closing old accounts—where transitions commonly fail.

Requirements

• Finance/accounting background: a degree in finance, accounting, or a closely related field, or equivalent depth developed through work.
• 4+ years in treasury, cash management, AP, or bank operations, including hands-on execution of wires and ACH.
• Experience managing cash across a large number of bank accounts, legal entities, and distinct clients simultaneously (not a single-entity cash cycle).
• Ability to manage many parallel obligations (recurring calendar, open transitions, and ad hoc requests) without constant reminders.
• Advanced Excel (lookups, pivots, penny-level reconciliation) and comfort building a working file others can follow.
• Strong written English and confidence to raise issues early in writing.
• A reconciliation mindset: unexplained variance must be investigated.
• Reliable home working setup to support the six-hour Pacific overlap, including stable high-speed internet, a quiet workspace, and a backup connection.

Preferred Qualifications

• Real estate or property management accounting background, including trust/client-funds handling.
• Hands-on work in AppFolio or a comparable property management accounting platform.
• Experience with commercial bank portals, positive pay, and ACH origination files.
• Exposure to lender servicing requirements and loan payment administration.
• Experience writing procedures for work you were the first to perform.

Compensation & Benefits

• Independent contractor engagement; invoicing is required for hours worked.
• The contractor is responsible for their own taxes and statutory contributions in their country of residence.
• Contractor engagement does not include company-paid benefits, leave accrual, or statutory employment entitlements.
• Contractor provides their own computer and internet connection; the organization provides software licenses and system access.

Location

• Remote — Philippines

How This Role Works (Operating Principles)

• Segregation of duties is enforced: you prepare and document; an approver releases payments.
• Payment instruction changes are verified by callback to a known contact (not by replying to the requesting email).
• Client funds remain within entity boundaries; boundaries are not crossed to solve timing issues.
• Concerns should be raised before deadlines if something appears incorrect.
• Recurring work is documented to avoid repeating guesswork.

Application

When applying, include:

• Your resume
• A short note on the largest number of bank accounts and legal entities you have managed cash across at one time
• One example of a payment or reconciliation problem you caught before it became someone else’s issue