Accountant Assistant

Overview

An organization is seeking an Accountant Assistant to support the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, assisting with month-end and year-end close processes, and providing cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Maintain fleet information including:
  • Fuel card program management: monthly billing review, discrepancy notation, and coordination with managers for cardholder usage approval
  • Addition and deletion of fuel cards, assignment of fuel card PINs, and assistance with point-of-sale issues
  • Updating fleet reports for driver’s insurance to ensure compliance with annual audit requirements
  • Maintaining vehicle files for expiring registrations and emissions
  • Updating and reconciling the EZ Pass database
  • Monitoring speed violations
  • Preparing annual reporting
  • Booking fixed asset acquisitions and disposals
• Complete bank and post office runs multiple times per week
• Assist with month-end and year-end closing procedures
• Liaise with Accounts Payable and Accounts Receivable departments
• Assist with internal audits by preparing documentation and verifying financial data
• Cross-train with Accounts Payable Specialist and Credit Specialist to cover during absences
• Void checks and defund credit cards for the Accounts Payable department as needed
• Track Accounts Payable credit memos
• Balance the Accounts Receivable General Ledger (GL 1140)
• Reconcile and pay the Payables credit card statement
• Maintain the corporate credit card account by:
  • Monitoring spending
  • Approving corporate card expenses
  • Ordering and canceling cards as requested by management
  • Reconciling and paying the corporate credit card statement
• Perform data entry and bookkeeping tasks such as entering payroll, month-end spreadsheets, rebates, etc., into the ERP system
• Initiate bank transfers and wires
• Fulfill branch requests for supplies (e.g., credit card tape, deposit slips)
• Manage special projects initiated by management, including digital migration and purging physical records past storage life
• Assist the Controller and Assistant Controller with additional tasks as needed

Qualifications

• Associate’s degree in Business, Accounting, Economics, or equivalent work experience
• Minimum of 3 years in a similar role
• Strong problem-solving skills
• Excellent written and oral communication skills
• Ability to organize and manage multiple priorities effectively
• Intermediate proficiency in Excel
• Valid driver’s license

Compensation & Benefits

• Salary range: $50,000 - $58,500
• Location: Home Office - Golden Ring, MD
• Eligibility for benefits begins the first of the month after 45 days of employment
• Benefits include medical, dental, vision, short-term disability, long-term disability, life insurance, Flexible Spending Account (FSA), and 401(k) plan
• Medical, dental, and vision plans are available for employees and their families