Accountant

Overview

This role involves managing detailed accounting functions within the Government Contracting (GovCon) sector for a Native Hawaiian Organization and its affiliated companies. The position focuses on project accounting, compliance with federal regulations, and monthly financial close processes using GovCon-specific ERP software.

Responsibilities

Accounts Payable & Contract Coding

• Process vendor invoices and employee expense reimbursements using Unanet, ensuring accurate coding to contracts, task orders, and CLIN/SLIN.
• Verify AP coding aligns with approved funding lines and contract structures.
• Route invoices through proper approval chains, matching purchase orders, timesheets, and invoices.
• Review subcontractor invoices for accuracy and contract compliance before payment.
• Screen costs for allowability under FAR prior to payment processing.
• Maintain vendor records and ensure W-9/1099 compliance.

Government Billing & Invoicing

• Prepare and submit invoices based on contract types (FFP, T&M, Cost-Plus) through Unanet and government systems such as WAWF/iRAPT, IPP, Delphi eInvoicing.
• Reconcile invoices with labor distribution, direct costs, and subcontractor billings.
• Support labor charging reviews to ensure DCAA compliance before billing.
• Monitor unbilled receivables and follow up on outstanding government payments.
• Compile supporting documentation for invoice audits or contracting officer inquiries.

Payroll Support & Reconciliation

• Reconcile payroll cycles including wages, taxes, deductions, and employer costs against labor distribution in Unanet.
• Confirm labor hours and costs are posted to correct contracts, CLINs, and projects.
• Investigate and resolve discrepancies between payroll output and Unanet postings.
• Support accurate allocation of fringe and indirect costs related to payroll.
• Verify labor charging complies with DCAA timekeeping standards before reconciliation.
• Collaborate with HR/Payroll to correct miscoded labor or process retroactive adjustments, ensuring updates in Unanet.

Reconciliations

• Perform monthly reconciliations for operating and payroll bank accounts.
• Reconcile company credit card activity.
• Tie Unanet subledgers (AP, billing, project costs) to the general ledger monthly.
• Investigate and resolve discrepancies promptly.

General / Compliance

• Support month-end close activities related to AP, cash, payroll, and project costs.
• Ensure indirect rates are applied correctly on invoices and project reports.
• Maintain organized, audit-ready documentation for AP, payroll, and billing activities.
• Assist with year-end audit preparation and coordination.
• Respond to DCAA, DCMA, or internal audit requests related to AP, billing, or payroll.

Requirements

• Experience with Unanet across AP, Billing, Project, and Time & Expense modules strongly preferred.
• Solid understanding of FAR/CAS cost principles, government contract types, and CLIN structures.
• Familiarity with DCAA billing and timekeeping requirements.
• Experience with government invoicing systems such as WAWF/iRAPT, IPP, or Delphi eInvoicing.
• Background in reconciling payroll to project accounting or ERP systems.
• Experience transitioning accounting operations from QuickBooks to Unanet is a plus.
• Familiarity with CMMC/ISO compliance requirements is a plus.
• Strong attention to detail and reconciliation skills.
• Bachelor’s degree in Accounting, Finance, or related field preferred.

Equal Opportunity

The employer is an equal opportunity organization. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.