Accounting Admin (Remote)

Overview

An organization in the construction industry is seeking a detail-oriented and organized Accounting Admin to support financial operations related to construction projects and company accounting functions. This role primarily assists the Finance Director and Accounting Manager, requiring experience in construction accounting, familiarity with contractor workflows, and collaboration with project managers and leadership to ensure accurate financial tracking and project profitability.

Responsibilities

• Support day-to-day accounting operations for construction projects and corporate finances
• Assist with accurate job costing and maintaining project financial records
• Process invoices, track project expenses, and reconcile accounts payable and receivable, including vendor and contractor payments
• Assist with monthly, quarterly, and yearly sales tax, use tax, and Secretary of State filings
• Reconcile bank accounts, credit cards, and general ledger accounts
• Prepare monthly financial statements, Work in Progress (WIP) reports, and cash flow reports
• Support year-end audits and coordinate with external CPAs or tax professionals
• Maintain organized accounting and project documentation
• Verify 1099, W-9, and ACH banking information
• Provide payroll support
• Complete vendor and client credit applications
• Perform other duties as assigned

Requirements

Education

• Associate’s degree in Accounting, Finance, or related field

Experience

• Minimum 1 year of accounting experience
• Experience in multi-project accounting environments
• Strong understanding of construction accounting principles and job costing
• Familiarity with accounting software such as Procore and QuickBooks

Skills

• Proficiency in Microsoft Excel and financial reporting
• Strong attention to detail, organization, and time management
• Ability to manage multiple projects and deadlines simultaneously
• Excellent communication and problem-solving skills
• Familiarity with prevailing wage and certified payroll requirements
• Understanding of construction contracts and change order processes
• Ability to analyze project profitability and financial trends

Preferred Qualifications

Education

• Bachelor’s degree in Accounting, Finance, or related field
• Coursework or concentration in construction accounting or project management is a plus

Certification

• Procore Certification and QuickBooks Certification preferred

Experience

• 3+ years of accounting experience, including 2–3 years in construction or general contracting
• Experience supporting multiple concurrent construction projects with full-cycle accounting responsibilities
• Proven experience with job costing, WIP reporting, and project financial tracking
• Experience working with subcontractors, lien waivers, and compliance documentation
• Prior collaboration with project managers and operations teams

Skills

• Strong knowledge of construction accounting principles including job costing, AIA billing, retainage, and percentage-of-completion accounting
• Advanced Microsoft Excel skills (pivot tables, lookups, financial modeling)
• Experience with construction management and accounting software (e.g., Procore, QuickBooks)
• Understanding of state and federal tax requirements related to construction (sales/use tax, 1099 reporting)
• Familiarity with prevailing wage laws and certified payroll processes
• Strong analytical skills to interpret financial data and identify trends impacting profitability
• High accuracy, attention to detail, and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication skills for cross-functional collaboration
• Proactive problem-solving mindset

Compensation & Benefits

• Annual salary range: $60,000.00 - $80,000.00, adjusted based on candidate experience, skills, certifications, and geographic location
• Eligibility for variable compensation including short-term and long-term incentives

Physical Demands

• Regularly required to talk, listen, and use hands to manipulate objects or controls
• Frequently required to stand and walk
• Occasionally required to stoop, bend, or reach above the shoulders
• Must occasionally lift up to 25 pounds
• Typical computer-based work requiring periods of sitting, close vision, and ability to adjust focus
• Occasional travel may be required

Location

• Location details will influence final compensation; specific location not provided