Accounting & AP Clerk II

Overview

Full-Time Accounting & AP Clerk II position (Non Exempt/Hourly) reporting to the AP Manager. This role is based in Wilmington, MA, and may be onsite, hybrid, or fully remote; onsite work applies.

Responsibilities

• Monitor and manage two or more inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
• Maintain and track monthly utility service provider invoices
• Use supplier portals and multiple internal accounting systems
• Process, verify, and reconcile invoices using 2-way match
• Review invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
• Resolve supplier inquiries by researching and providing accurate, timely results
• Collaborate with business partners and suppliers to build effective working relationships
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances
• Oversee the Internal Check Request process, considering urgency
• Maintain organized records for audit and reference purposes
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and verify details are complete and accurate
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Support special projects as needed

Requirements

• Minimum 5+ years of finance or accounts payable experience
• Familiarity with entering and processing invoices
• Ability to work independently and as part of a team
• Excellent organizational skills and strong attention to detail
• Comprehensive knowledge of Excel and other Microsoft Office tools
• Excellent written and verbal communication skills

Preferred Qualifications

• Associate’s degree in Accounting or finance
• ERP systems experience

Compensation & Benefits

• Compensation range: $46,100 to $67,500
• Medical (3 plan options)
• Dental (2 plan options)
• Vision plan
• 401K (6% company match & fixed company contribution based on seniority)
• Health savings and flexible spending accounts
• Company-provided basic life insurance, with option to select additional voluntary life insurance for self, spouse, or dependents
• Disability insurance (short-term policy is company paid; long-term split between company and employee)
• Voluntary insurance plans for Accident, Critical Illness, and Hospital Indemnity
• Business and personal travel insurance
• 10 paid holidays
• Vacation time starting at 3 weeks
• 48 hours sick time
• Employee assistance program
• Educational assistance program
• Referral bonus
• Bereavement leave

All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.

Location

• Wilmington, MA
• Onsite, Hybrid or Fully Remote (Onsite work applies)

Equal Opportunity

The employer is committed to creating an inclusive workplace where diversity is valued and respected. Applications are welcomed from qualified candidates regardless of protected status under applicable law.