Accounting Associate

Overview

This role is a remote, contract position for an Accounting Associate to support the organization’s US accounting team from the Philippines. Responsibilities focus on recurring monthly accounting tasks that keep financial records accurate and ensure doctors and employees are paid on time.

• Type: Independent contractor (full-time hours)
• Pay: $1,300 USD per month
• Location: Remote, Philippines
• Schedule: Monday–Friday, 9am–5pm US Eastern Time (night shift in the Philippines)

Responsibilities

• Sales tax:
  • Calculate sales tax for practices in several US states using monthly sales reports
  • Prepare amounts owed and track due dates to ensure timely filing
• Doctor pay:
  • Calculate each doctor’s pay from production reports according to contract terms
  • Double-check calculations and prepare a summary for review before payroll
• Accounts receivable:
  • Each month, compare patient and insurance balances in reports to the general ledger
  • Identify and explain any differences
• Accounts payable:
  • Process vendor invoices
  • Code each invoice to the correct account and practice location
  • Match invoices to supporting documents
  • Assist with preparing payments so vendors are paid accurately and on time
• Credit card coding:
  • Review company credit card transactions
  • Assign each transaction to the correct account and practice location
• Receipts:
  • Maintain a list of missing receipts
  • Send reminders to employees
  • Inform managers of receipts still missing after follow-up
• Office communication:
  • Contact dental offices regarding variances and missing items (e.g., unexplained differences, missing invoices, missing documents)
  • Follow up until issues are resolved
• Other tasks:
  • Support month-end close
  • Update spreadsheets
  • Take on other accounting tasks as needed

Requirements

• 2+ years of accounting/AR/AP/bookkeeping experience
• Basic knowledge of accounts payable
• Basic knowledge of the general ledger and journal entries
• Strong Excel skills
• Careful attention to numbers and details
• Clear written and spoken English
• Reliable computer and internet connection

Preferred Qualifications

• Experience with US clients
• Sage Intacct experience
• Experience working with dental or medical offices

Compensation & Benefits

• $1,300 USD per month

Location

• Remote, Philippines
• Schedule: Monday–Friday, 9am–5pm US Eastern Time (night shift in the Philippines)